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Screen.contactmanager.15

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Contents

How to access

Select Components → Contacts → Contacts from the drop-down menu on the back-end of your Joomla! installation. Or select the 'Contacts' link from the Contacts Manager - Categories.

Description

The Contact Manager screen allows you to add contact information to your Joomla! site. You can enter information such as name, address, phone and email. You can also link contacts to registered users. Front-end links can then be created for users to view the information and send emails to contacts using the Menu Manager.

Screenshot

Screen contacts 15.png


Column Headers

Click on the column heading to sort the list by that column's value.

  • #. An indexing number automatically assigned by Joomla! for ease of reference.
  • Checkbox. Check this box to select one or more items. To select all items, check the box in the column heading. After one or more boxes are checked, click a toolbar button to take an action on the selected item or items. Many toolbar actions, such as Publish and Unpublish, can work with multiple items. Others, such as Edit, only work on one item at a time. If multiple items are checked and you press Edit, the first item will be opened for editing.
  • Name. The name of the Contact. You can click on the Name to open the Contact for editing.
  • Published. Whether the item has been published or not. You can change the Published state by clicking on the icon in this column.
  • Order. The order to display items. You can change the order by entering the sequential order and clicking the 'Save Order' icon in the column heading.
  • Access Level. Who has access to this item. Current options are:
    • Public: Everyone has access
    • Registered: Only registered users have access
    • Special: Only users with author status or higher have access
You can change an item's Access Level by clicking on the icon in the column.
  • Category. The Category this item belongs to. Clicking on the Category title opens the Category for editing. See Category Manager - Edit.
  • Linked to User. The username this contact is linked to (if applicable).
  • ID. The ID number. This is a unique identification number for this item assigned automatically by Joomla!. It is used to identify the item internally, for example in internal links. You can not change this number.
  • Display #. The number of items to display on one page. If there are more items than this number, you can use the page navigation buttons (Start, Prev, Next, End, and page numbers) to navigate between pages. Note that if you have a large number of items, it may be helpful to use the Filter options, located above the column headings, to limit which items display (where applicable).

Toolbar

At the top right you will see the toolbar:

Contacts toolbar.png

  • Publish. To publish one or more items, select them and click on this button.
  • Unpublish. To unpublish one or more items, select them and click on this button.
  • Copy. Select one or more items and click this button to copy them. A new screen will display showing the possible "Copy to" locations on the left and the list of item(s) being copied on the right. To complete the copy, select the desired "Copy to" location and press the Copy button. To cancel the operation, press Cancel.
  • Delete. To delete one or more items, select them and click this button. The selected items will be deleted. Note: only empty items can be deleted.
  • Edit. Select one item and click on this button to open it in edit mode. If you have more than one item selected (where applicable), the first item will be opened. You can also open an item for editing by clicking on its Title or Name.
  • New. Click on this button to create a new item. You will enter the New page for this item.
  • Parameters. See Contacts Parameters section below.
  • Help. Opens this Help Screen.

Contacts Parameters

Click the Parameters button to open the Contacts Global Configuration window. This window allows you to set default parameters for Contacts, as shown below.

Contacts parameters.png

  • Save. Press Save to save your settings.
  • Cancel. Press Cancel to cancel your changes.
  • Icons/Text. Whether to display an Icon, Text or nothing next to the Contact fields.
  • Address Icon. Icon to use for Address. Select an image file in the drop-down list box. These images are located in the 'images/M_images' folder.
  • E-mail Icon. (Hide/Show/Use Global) Whether or not to display a button to allow a link to the Article to be e-mailed. This displays a form that allows the user to send an e-mail with a link to the current Article.
  • Telephone Icon. Icon to use for Telephone. Select an image file in the drop-down list box. These images are located in the 'images/M_images' folder.
  • Mobile Icon. Icon to use for Mobile phone. Select an image file in the drop-down list box. These images are located in the 'images/M_images' folder.
  • Fax Icon. Icon to use for Fax. Select an image file in the drop-down list box. These images are located in the 'images/M_images' folder.
  • Miscellaneous Icon. Icon to use for Miscellaneous. Select an image file in the drop-down list box. These images are located in the 'images/M_images' folder.
  • Show Table Headings. Hide or Show the column headings (Name, Address, and so on) in the Contact Category Layout.
  • Show Contact Position. Hide or Show the Contact's Position.
  • Show E-mail Address. Hide or Show the Contact's E-mail address.
  • Show Telephone Number. Hide or Show the Contact's Telephone number.
  • Show Mobile Number. Hide or Show the Contact's Mobile phone number.
  • Show Fax Number. Hide or Show the Contact's Fax number.
  • Enable vCard. Whether or not to enable vCard support for Contacts. vCard is a special file format for electronic business cards. This allows contact information to be sent in a standard way via e-mail. Note that this parameter must be set to "Yes" for the vCard feature to work. If this parameter is "No" and vCard is set to "Show" for a Contact, the vCard link will show but the link will not work correctly. It will only show a blank screen.
  • Banned E-mail. Enter any e-mails to be banned from the site. E-mail addresses containing any of the listed text will be banned. Separate different words with semi-colons ';'. For example, the entry "spam;junk" would ban e-mail addresses such as "myspam@.com" or "aeddie@junkisgood.com".
  • Banned Subject. Enter any e-mail subject words to be banned from the site. Separate different words with semi-colons ';'. For example, the entry "spam;junk" would ban e-mail subjects such as "This is not spam" or "I Like Junk".
  • Banned Text. Enter any e-mail text words to be banned from the site. Separate different words with semi-colons ';'. For example, the entry "spam;junk" would ban e-mail content such as "This is not spam" or "I Like Junk".
  • Session Check. Whether or not to check for the existence of a Session Cookie on the User's computer. If set to 'Yes', Users without Cookies enabled will not be able to send e-mails.
  • Custom Reply. Whether or not to use the Custom Reply. Setting this to 'No' allows integration to other systems.

Quick Tips

Contact Categories

You must add categories for your contacts before you add the contact information. These are added using the Category Manager by clicking 'Contacts' then 'Categories' from the 'Components' menu.

Contacts Sort

The contacts are sorted by the Order column by default but you can sort them by any column, just click the column header.

Position of a New Contact

A newly added contact is published by default and is the last one in the selected category. This way you can easily find it and move it to the desired place.

Points to Watch

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Highlight known issues or easy traps that can be fallen into when using this function. Include references to known solutions rather than repeating the solutions here, unless considered essential. Even if there are none immediately apparent leave this section in the Help Screen - this message for future reference. Just replace this message with None Known at this Time. Use paragraph format type and do not add extra white space. Ensure that you use the correct styles for inline emphasis and notices.

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Dependencies

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Describe other screens that rely on the presence of this function or that this function relies upon, in order to work correctly for example: a Category depends upon the presence of a Section (up) and it must be in place before a Categorised Article (down) can be created. If there are no Dependencies either up or down for the particular screen just state None but do include the section. Use paragraph format type and do not add extra white space. Ensure that you use the correct styles for inline emphasis and notices. It will probably be sufficient to just list these and provide links to the Help Screens relating to the dependency.

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