Actions

Help16

Difference between revisions of "Components Contacts Contacts"

From Joomla! Documentation

(Options)
(Options)
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===Icons Tab===
 
===Icons Tab===
::*'''Settings.''' Choose whether to display icons, text or nothing next to the information.
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*'''Settings.''' Choose whether to display icons, text or nothing next to the information.
::*'''Address Icon.''' Select the Address icon. If none selected, the default icon will be displayed.
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*'''Address Icon.''' Select the Address icon. If none selected, the default icon will be displayed.
::*'''Email Icon.''' Select the Email icon. If none selected, the default icon will be displayed.
+
*'''Email Icon.''' Select the Email icon. If none selected, the default icon will be displayed.
::*'''Telephone Icon.''' Select the Telephone icon. If none selected, the default icon will be displayed.
+
*'''Telephone Icon.''' Select the Telephone icon. If none selected, the default icon will be displayed.
::*'''Mobile Icon.''' Select the Mobile icon. If none selected, the default icon will be displayed.
+
*'''Mobile Icon.''' Select the Mobile icon. If none selected, the default icon will be displayed.
::*'''Fax Icon.''' Select the Fax icon. If none selected, the default icon will be displayed.
+
*'''Fax Icon.''' Select the Fax icon. If none selected, the default icon will be displayed.
::*'''Misc Icon.''' Select the Misc icon. If none selected, the default icon will be displayed.
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*'''Misc Icon.''' Select the Misc icon. If none selected, the default icon will be displayed.
  
 
===Category Tab===
 
===Category Tab===
::*'''Choose a layout.''' Default layout to use for articles.
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*'''Choose a layout.''' Default layout to use for articles.
::*'''Category Title.''' If 'Show', the Category Title will show as a subheading on the page. The subheading is usually displayed inside the 'H2' tag.
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*'''Category Title.''' If 'Show', the Category Title will show as a subheading on the page. The subheading is usually displayed inside the 'H2' tag.
::*'''Category Description.''' Show or hide the description of the selected Category.
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*'''Category Description.''' Show or hide the description of the selected Category.
::*'''Category Image.''' Show or hide the image of the selected Category.
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*'''Category Image.''' Show or hide the image of the selected Category.
::*'''Subcategory Levels.''' The number of subcategory levels to display.
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*'''Subcategory Levels.''' The number of subcategory levels to display.
::*'''Empty Categories.''' If 'Show', empty categories will display. A category is only empty - if it has no Contacts or subcategories.
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*'''Empty Categories.''' If 'Show', empty categories will display. A category is only empty - if it has no Contacts or subcategories.
::*'''Subcategories Descriptions .''' Show/Hide the subcategories descriptions.
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*'''Subcategories Descriptions .''' Show/Hide the subcategories descriptions.
::*'''# Contacts in Category.''' Show or Hide the number of Contacts in category.
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*''' Contacts in Category.''' Show or Hide the number of Contacts in category.
  
 
===Categories Tab===
 
===Categories Tab===
::*'''Top Level Category Description.''' Show description of the top level category or optionally override with the text from the description field found in menu item. If using Root as top level category, the description field has to be filled.
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*'''Top Level Category Description.''' Show description of the top level category or optionally override with the text from the description field found in menu item. If using Root as top level category, the description field has to be filled.
::*'''Subcategory Levels.''' The number of subcategory levels to display.
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*'''Subcategory Levels.''' The number of subcategory levels to display.
::*'''Empty Categories.''' If 'Show', empty categories will display. A category is only empty - if it has no Contacts or subcategories.
+
*'''Empty Categories.''' If 'Show', empty categories will display. A category is only empty - if it has no Contacts or subcategories.
::*'''Subcategories Descriptions .''' Show or Hide the subcategories descriptions.
+
*'''Subcategories Descriptions .''' Show or Hide the subcategories descriptions.
::*'''# Contacts in Category.''' Show or Hide the number of Contacts in category.
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*'''# Contacts in Category.''' Show or Hide the number of Contacts in category.
  
 
===List Layouts Tab===
 
===List Layouts Tab===
::*'''Display Select.''' Whether to show or hide the Display Select dropdown listbox.
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*'''Display Select.''' Whether to show or hide the Display Select dropdown listbox.
::*'''Table Headings.''' Show or Hide the headings in list layouts.
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*'''Table Headings.''' Show or Hide the headings in list layouts.
::*'''Position.''' Show or Hide a Position column in the list of Contacts.
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*'''Position.''' Show or Hide a Position column in the list of Contacts.
::*'''Email.''' Show or Hide an Email column in the list of Contacts.
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*'''Email.''' Show or Hide an Email column in the list of Contacts.
::*'''Phone.''' Show or Hide a Phone column in the list of Contacts.
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*'''Phone.''' Show or Hide a Phone column in the list of Contacts.
::*'''Mobile.''' Show or Hide show a Mobile column in the list of Contacts.
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*'''Mobile.''' Show or Hide show a Mobile column in the list of Contacts.
::*'''Fax.''' Show or Hide a Fax column in the list of Contacts.
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*'''Fax.''' Show or Hide a Fax column in the list of Contacts.
::*'''City or Suburb.''' Show or Hide a City or Suburb column in the list of Contacts.
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*'''City or Suburb.''' Show or Hide a City or Suburb column in the list of Contacts.
::*'''State.''' Show or Hide a State column in the list of Contacts.
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*'''State.''' Show or Hide a State column in the list of Contacts.
::*'''Country.''' Show or Hide a Country column in the list of Contacts.
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*'''Country.''' Show or Hide a Country column in the list of Contacts.
::*'''Pagination.''' Show or hide Pagination support. Pagination provides page links at the bottom of the page that allow the User to navigate to additional pages. These are needed if the Information will not fit on one page.
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*'''Pagination.''' Show or hide Pagination support. Pagination provides page links at the bottom of the page that allow the User to navigate to additional pages. These are needed if the Information will not fit on one page.
::*'''Pagination Results.''' Show or hide pagination results information, for example, 'Page 1 of 4'.
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*'''Pagination Results.''' Show or hide pagination results information, for example, 'Page 1 of 4'.
  
 
===Form Tab===
 
===Form Tab===
::*'''Show Contact Form.''' Show or Hide contact form.
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*'''Show Contact Form.''' Show or Hide contact form.
::*'''Send Copy to Submitter.''' Hide or Show checkbox to allow copy of email to be sent to submitter.
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*'''Send Copy to Submitter.''' Hide or Show checkbox to allow copy of email to be sent to submitter.
::*'''Banned Email.''' Email addresses not allowed to submit information with the contact form.
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*'''Banned Email.''' Email addresses not allowed to submit information with the contact form.
::*'''Banned Subject.''' Subjects not allowed in contact form.
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*'''Banned Subject.''' Subjects not allowed in contact form.
::*'''Banned Text.''' Text not allowed in contact form body.
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*'''Banned Text.''' Text not allowed in contact form body.
::*'''Session Check.''' Check for the existence of session cookie. This means that users without cookies enabled will not be able to send emails.
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*'''Session Check.''' Check for the existence of session cookie. This means that users without cookies enabled will not be able to send emails.
::*'''Custom Reply.''' Turns off the automated reply, allowing for Plugins to handle integration with other systems.
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*'''Custom Reply.''' Turns off the automated reply, allowing for Plugins to handle integration with other systems.
::*'''Contact Redirect.''' Enter an alternative email address, where information will be sent to.
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*'''Contact Redirect.''' Enter an alternative email address, where information will be sent to.
  
 
===Integration Tab===
 
===Integration Tab===
::*'''Show Feed Link.''' Show or hide an RSS Feed Link. (A Feed Link will show up as a feed icon in the address bar of most modern browsers).
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*'''Show Feed Link.''' Show or hide an RSS Feed Link. (A Feed Link will show up as a feed icon in the address bar of most modern browsers).
::*'''For each feed item show.''' If set to Intro Text, only the Intro Text of each article will show in the newsfeed. If set to Full Text, the whole article will show in the newsfeed.
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*'''For each feed item show.''' If set to Intro Text, only the Intro Text of each article will show in the newsfeed. If set to Full Text, the whole article will show in the newsfeed.
  
 
===Permissions Tab===
 
===Permissions Tab===
::* In this tab you can set the default permissions used for all content in this component.
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* In this tab you can set the default permissions used for all content in this component.
  
 
==Toolbar Links==
 
==Toolbar Links==

Revision as of 16:59, 22 December 2010

Contents

Overview

This screen is accessed from the back-end Joomla! administrator panel. It is used to manage contacts in your Joomla! website.

How to access

  • Select Components → Contacts → Contacts from the drop-down menu of the Joomla! Administrator Panel. You can also select the 'Contacts' menu link from the Contact Manager: Contacts, or the Category Manager: Contacts screens.

Description

The Contact Manager screen allows you to add contact information to your Joomla! site. You can enter information such as name, address, phone and e-mail. You can also link contacts to registered users. Afterwards, you can use the Menu Manager to create front-end links to the the contacts.

Screenshot

Help16-contacts-manager-screen.png

Column Headers

Click on the column heading to sort the list by that column's value.

  • Checkbox. Check this box to select one or more items. To select all items, check the box in the column heading. After one or more boxes are checked, click a toolbar button to take an action on the selected item or items. Many toolbar actions, such as Publish and Unpublish, can work with multiple items. Others, such as Edit, only work on one item at a time. If multiple items are checked and you press Edit, the first item will be opened for editing.
  • Title. The name of the Contact. You can click on the title to open the Contact for editing.
  • Linked User. The username this contact is linked to (if applicable).
  • Published. Whether the item has been published or not. You can change the Published state by clicking on the icon in this column.
  • Featured. Whether or not the item will be displayed in featured view. A blue circle with a white star inside means yes and a gray circle with a white dot inside means no.
  • Category. The Category that this Contact belongs to. Clicking on the Category Title opens the Category for editing. See Category Manager: Contacts screen. Note that Contact Categories are separate from other Categories, such as those for Articles, Banners, Newsfeeds, and Web Links.
  • Ordering. The order to display items. If the list is sorted by this column, you can change the order by clicking the arrows or by entering the sequential order and clicking 'Save Order'. Note that the display order on a page is set in the Parameters - Advanced section for each Menu Item. If that order is set to use something other than 'Order' (for example, 'Title - Alphabetical'), then the order value in this screen will be ignored. If the Menu Item Order parameter is set to use 'Order', then the items will display on the page based on the order in this screen.
  • Access. Which user 'access level' has access to this item. You can change an item's 'access level' by clicking on the item to edit it.
  • Language. The language of the item.
  • ID. The ID number. This is a unique identification number for this item assigned automatically by Joomla!. It is used to identify the item internally, for example in internal links. You can not change this number.
  • Display #. The number of items to display on one page. Note that if you have a large number of items, it may be helpful to use the Filter options, located above the column headings, to limit which items display (where applicable).

List Filters

Filter by Partial Title

You can filter the list of items by typing part of the contacts's name.

Help16-contacts-manager-filter-name.png

Filter by Published State, Category, Access Level, and Language

In the upper right area, above the column headings, there are four drop-down list boxes as shown below:

Help16-contacts-manager-filter-attributes.png

The selections may be combined. Only items matching all selections will display in the list.

  • Select State. Use the drop-down list box to select the published state: Published, Unpublished, Archived, Trashed, or All (any).
  • Select Category. Use the drop-down list box to select only contacts of the selected category.
  • Select Access. Use the drop-down list box to select only contacts configured for the selected access level.
  • Select Language. Use the drop-down list box to select only clients of the selected language.

Toolbar

At the top right you will see the toolbar:

Help16-contacts-manager-toolbar.png

The functions are:

  • New. Click on this button to create a new contact. You will enter the New page for this item.
  • Edit. Select one contact and click on this button to open it in edit mode. If you have more than one contact selected (where applicable), the first item will be opened. You can also open a contact for editing by clicking on its Name.
  • Publish. To publish one or more contacts, select them and click on this button.
  • Unpublish. To unpublish one or more contacts, select them and click on this button.
  • Archive. To put one or more contacts into the archived state, select them and click on this button.
  • Check In. To check-in one or more contacts, select them and click on this button.
  • Trash. To trash one or more items, select them and click this button. The selected items will be placed in the trash. Note: Only empty items can be trashed.
  • Options. Click this button to open the 'Contact Manager Options' window. This window allows you to set default parameters for Contacts. See the Options section of this help document for more information.
  • Help. Opens this help screen.

Options

Help16-contacts-manager-options-contact.png

Buttons Common to All Tabs

  • Save & Close. Saves changes and then closes the Options window.
  • Save. Saves changes and keeps the Options window open.
  • Cancel. Closes the Options window without applying changes.

Contacts Tab

  • Choose a layout. Default layout to use for articles.
  • Choose Category. If 'Hide', the Contact Category will not show. If 'Show Without Link', Category will show as text. If 'Show With Link', Category will show as a link to a Single Category Menu Item.
  • Show Contact List. If 'Show', the user will be able to change which contact is shown by selecting a contact from a drop-down list of all contacts in the current contact category.
  • Display format. Determines the style used to display sections of the contact form.
  • Name. Show name of the contact.
  • Contact's Position. Show or Hide position.
  • Email. Show or Hide contact email.
  • Street Address. Show or Hide street address.
  • City or Suburb. Show or hide city or suburb.
  • State or County. Show or Hide state or county.
  • Postal Code. Show or Hide postal or zip code.
  • Country. Show or Hide Country.
  • Telephone. Show or Hide telephone number.
  • Mobile phone. Show or Hide mobile number.
  • Fax. Show or Hide fax number.
  • Webpage. Show or hide webpage.
  • Misc. Information. Show or Hide miscellaneous information.
  • Image. Show or Hide image.
  • Image. Choose the image file to use for the contact.
  • vCard. Whether or not to allow export to vCard format.
  • Show User Articles. Show User Articles::If this contact is mapped to a user, and if this is set to Show, then a list of articles created by this user will show.
  • Show Profile. Show Profile.
  • Show Links. Show Links.
  • Link A Label. An additional link for this contact.
  • Link B Label. An additional link for this contact.
  • Link C Label. An additional link for this contact.
  • Link D Label. An additional link for this contact.
  • Link E Label. An additional link for this contact.

Icons Tab

  • Settings. Choose whether to display icons, text or nothing next to the information.
  • Address Icon. Select the Address icon. If none selected, the default icon will be displayed.
  • Email Icon. Select the Email icon. If none selected, the default icon will be displayed.
  • Telephone Icon. Select the Telephone icon. If none selected, the default icon will be displayed.
  • Mobile Icon. Select the Mobile icon. If none selected, the default icon will be displayed.
  • Fax Icon. Select the Fax icon. If none selected, the default icon will be displayed.
  • Misc Icon. Select the Misc icon. If none selected, the default icon will be displayed.

Category Tab

  • Choose a layout. Default layout to use for articles.
  • Category Title. If 'Show', the Category Title will show as a subheading on the page. The subheading is usually displayed inside the 'H2' tag.
  • Category Description. Show or hide the description of the selected Category.
  • Category Image. Show or hide the image of the selected Category.
  • Subcategory Levels. The number of subcategory levels to display.
  • Empty Categories. If 'Show', empty categories will display. A category is only empty - if it has no Contacts or subcategories.
  • Subcategories Descriptions . Show/Hide the subcategories descriptions.
  • Contacts in Category. Show or Hide the number of Contacts in category.

Categories Tab

  • Top Level Category Description. Show description of the top level category or optionally override with the text from the description field found in menu item. If using Root as top level category, the description field has to be filled.
  • Subcategory Levels. The number of subcategory levels to display.
  • Empty Categories. If 'Show', empty categories will display. A category is only empty - if it has no Contacts or subcategories.
  • Subcategories Descriptions . Show or Hide the subcategories descriptions.
  • # Contacts in Category. Show or Hide the number of Contacts in category.

List Layouts Tab

  • Display Select. Whether to show or hide the Display Select dropdown listbox.
  • Table Headings. Show or Hide the headings in list layouts.
  • Position. Show or Hide a Position column in the list of Contacts.
  • Email. Show or Hide an Email column in the list of Contacts.
  • Phone. Show or Hide a Phone column in the list of Contacts.
  • Mobile. Show or Hide show a Mobile column in the list of Contacts.
  • Fax. Show or Hide a Fax column in the list of Contacts.
  • City or Suburb. Show or Hide a City or Suburb column in the list of Contacts.
  • State. Show or Hide a State column in the list of Contacts.
  • Country. Show or Hide a Country column in the list of Contacts.
  • Pagination. Show or hide Pagination support. Pagination provides page links at the bottom of the page that allow the User to navigate to additional pages. These are needed if the Information will not fit on one page.
  • Pagination Results. Show or hide pagination results information, for example, 'Page 1 of 4'.

Form Tab

  • Show Contact Form. Show or Hide contact form.
  • Send Copy to Submitter. Hide or Show checkbox to allow copy of email to be sent to submitter.
  • Banned Email. Email addresses not allowed to submit information with the contact form.
  • Banned Subject. Subjects not allowed in contact form.
  • Banned Text. Text not allowed in contact form body.
  • Session Check. Check for the existence of session cookie. This means that users without cookies enabled will not be able to send emails.
  • Custom Reply. Turns off the automated reply, allowing for Plugins to handle integration with other systems.
  • Contact Redirect. Enter an alternative email address, where information will be sent to.

Integration Tab

  • Show Feed Link. Show or hide an RSS Feed Link. (A Feed Link will show up as a feed icon in the address bar of most modern browsers).
  • For each feed item show. If set to Intro Text, only the Intro Text of each article will show in the newsfeed. If set to Full Text, the whole article will show in the newsfeed.

Permissions Tab

  • In this tab you can set the default permissions used for all content in this component.

Toolbar Links

At the top left, above the Filter, you will see the following two links:

Help16-contacts-manager-links.png

  • Contacts. This link is disabled since you are already in the Contacts page.
  • Categories. Click this link to go to the Category Manager: Contacts screen.

Quick Tips

  • You need to add at least one Category for your Contacts before you can add your first Contact. Categories are added using the Category Manager: Contacts screen.

Related Information