Actions

Help25

Difference between revisions of "Components Contacts Contacts"

From Joomla! Documentation

(Contacts Tab)
(Form Tab)
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===Form Tab===
 
===Form Tab===
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[[Image:Help25-contact-category-mail-options.png|frame|none]]
 
These settings apply for single Contact unless they are changed for a specific menu item or Contact.
 
These settings apply for single Contact unless they are changed for a specific menu item or Contact.
*'''Show Contact Form.''' Show or Hide contact form.
+
{{Chunk25:colheader|Show Contact Form}}
*'''Send Copy to Submitter.''' Hide or Show checkbox to allow copy of email to be sent to submitter.
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{{Chunk25:colheader|Send Copy}}
*'''Banned Email.''' Email addresses not allowed to submit information with the contact form.
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{{Chunk25:colheader|Banned Email}}
*'''Banned Subject.''' Subjects not allowed in contact form.
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{{Chunk25:colheader|Banned Subject}}
*'''Banned Text.''' Text not allowed in contact form body.
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{{Chunk25:colheader|Banned Text}}
*'''Session Check.''' Check for the existence of session cookie. This means that users without cookies enabled will not be able to send emails.
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{{Chunk25:colheader|Session Check}}
*'''Custom Reply.''' Turns off the automated reply, allowing for Plugins to handle integration with other systems.
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{{Chunk25:colheader|Custom Reply}}
*'''Contact Redirect.''' Enter an alternative email address, where information will be sent to.
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{{Chunk25:colheader|Contact Redirect}}
  
 
===Integration Tab===
 
===Integration Tab===

Revision as of 03:23, 14 February 2013

Overview

This screen is accessed from the back-end Joomla! administrator panel. It is used to manage contacts in your Joomla! website.

How to access

  • Select Components → Contacts → Contacts from the drop-down menu of the Joomla! Administrator Panel. You can also select the 'Contacts' menu link from the Category Manager: Contacts screen.

Description

The Contact Manager screen allows you to add contact information to your Joomla! site. You can enter information such as name, address, phone and e-mail. You can also link contacts to registered users. Afterwards, you can use the Menu Manager to create front-end links to the the contacts.

Screenshot

Help25-contacts-manager-screen.png

Column Headers

Click on the column heading to sort the list by that column's value.

  • Checkbox. Check this box to select one or more items. To select all items, check the box in the column heading. After one or more boxes are checked, click a toolbar button to take an action on the selected item or items. Many toolbar actions, such as Publish and Unpublish, can work with multiple items. Others, such as Edit, only work on one item at a time. If multiple items are checked and you press Edit, the first item will be opened for editing.
  • Title. The name of the item. For a Menu Item, the Title will display in the Menu. For an Article or Category, the Title may optionally be displayed on the web page. This entry is required. You can open the item for editing by clicking on the Title.
  • Linked User. The username this contact is linked to (if applicable).
  • Published. Whether the item has been published or not. You can change the Published state by clicking on the icon in this column.
  • Featured. Whether or not the item will be displayed in featured view. A blue circle with a white star inside means yes and a gray circle with a white dot inside means no.
  • Ordering. The order in which to display items. You can sort the list by order number by clicking on the Ordering label in the column heading. If the list is sorted by this column, you can change the order by clicking the arrows or by entering the sequential order and clicking the 'Save Order' icon. This is shown in the screen below.
    Help25-chunk-colheader-order-icons.png
    Note that the ordering is only defined within a single category. For this reason, it is easier to re-order the list if you use the Category filter to select one category.
  • Access. The viewing level access for this item.
  • Language. Item language.
  • ID. This is a unique identification number for this item assigned automatically by Joomla!. It is used to identify the item internally, and you cannot change this number. When creating a new item, this field displays 0 until you save the new entry, at which point a new ID is assigned to it.

List Filters

Filter by Partial Title

  • Filter by Partial Title or ID. In the upper left is a filter field and two buttons, as shown below.
    Help25-chunk-colheader-filter-field.png
    • To filter by partial title, enter part of the title and click Search.
    • To filter by ID number, enter "id:xx", where "xx" is the ID number (for example, "id:9").
Click Clear to clear the Filter field and restore the list to its unfiltered state.

Filter by State, Category, Access and Language

In the upper right area, above the column headings, there are four drop-down list boxes as shown below:

Help25-contacts-manager-filter-attributes.png

The selections may be combined. Only items matching all selections will be displayed in the list.

  • Filter by Published Status. Lets you show only items with the selected published status.
    Help25-chunk-colheader-select-status.png
    • - Select Status -: Shows items that are Published and Unpublished. Does not show items that are Trashed or Archived.
    • Published: Shows only items that are Published.
    • Unpublished: Shows only items that are Unpublished.
    • Archived: Shows only items that are Archived.
    • Trashed: Shows only items that are Trashed. Important Note: To permanently delete items:
      1. Change the status of the items to Trashed.
      2. Change the Status filter to Trashed. At this point the trashed items will show and an icon called "Empty trash" will show in the toolbar.
      3. Select the desired trashed items and click on "Empty Trash" in the toolbar. The items will be permanently deleted.
    • All: Shows all items regardless of published status.
  • Filter by Category. Lets you show only items assigned to a specific category. The list box will show the categories defined for your site, similar to the example below.
    Help25-chunk-colheader-select-category.png
    • - Select Category -: Show items assigned to any category.
    • <your category>: Show items assigned only to this category.
  • Filter by Viewing Access Level. Lets you show only items that have a specified viewing access level. The list box will show the access levels defined for your site, similar to the example below.
    Help25-chunk-colheader-select-access.png
    • - Select Access -: Show items with any viewing access level.
    • <your access level>: Show items only with this viewing access level.
  • Filter by Language. Lets you show only items that have a specific language assigned. The list box will show the languages defined for your site, similar to the example below.
    Help25-chunk-colheader-select-language.png
    • - Select Language - or All: Show items for any language.
    • <your language>: Show items only for this language.

Number of Items to Display

Below the list you'll find:

  • Page Controls. When the number of items is more than one page, you will see a page control bar as shown below.
    Help25-chunk-colheader-pagination.png
    • Display #: Select the number of items to show on one page.
    • Start: Click to go to the first page.
    • Prev: Click to go to the previous page.
    • Page numbers: Click to go to the desired page.
    • Next: Click to go to the next page.
    • End: Click to go to the last page.

Toolbar

At the top right you will see the toolbar:

Help25-Toolbar-New-Edit-Publish-Unpublish-Archive-Checkin-Trash-Options-Help.png

The functions are:

  • New. Opens the editing screen to create a new contact.
  • Edit. Opens the editing screen for the selected contact. If more than one contact is selected (where applicable), only the first contact will be opened. The editing screen can also be opened by clicking on the Title or Name of the contact.
  • Publish. Makes the selected contact available to visitors to your website.
  • Unpublish. Makes the selected contacts unavailable to visitors to your website.
  • Archive. Changes the status of the selected contacts to indicate that they are archived. Archived contacts can be moved back to the published or unpublished state by selecting "Archived" in the Select Status filter and changing the status of the contacts to Published or Unpublished as preferred.
  • Check In. Checks-in the selected contacts. Works with one or multiple contacts selected.
  • Trash. Changes the status of the selected contacts to indicate that they are trashed. Trashed contacts can still be recovered by selecting "Trashed" in the Select Status filter and changing the status of the contacts to Published or Unpublished as preferred. To permanently delete trashed contacts, select "Trashed" in the Select Status filter, select the contacts to be permanently deleted, then click the Empty Trash toolbar icon.
  • Options. Opens the Options window where settings such as default parameters or permissions can be edited.
  • Help. Opens this help screen.

Options

Click the Options button to open the Contact Manager Options window which lets you configure this component.

Help25-contacts-manager-options-contact.png

Buttons Common to All Tabs

Chunk25:Buttons Chunk25:Buttons Chunk25:Buttons

Contacts Tab

These settings apply for single Contact unless they are changed for a specific menu item or Contact

  • Choose a layout. Default layout to use for articles.
  • Display format. (Use Global/Sliders/Tabs/Plain) Determines the style used to display sections of the contact form.
  • Contact Category. (Use Global/Hide/Show Without Link/Show With Link) Shows or Hides the contacts category with or without a link.
  • Show Contact List. (Use Global/Hide/Show) Show or Hide a drop down allowing the selection of any other contact from the same category.
  • Name. (Use Global/Hide/Show) Show or Hide the name of the contact.
  • Position. (Use Global/Hide/Show) Show or Hide the position of the contact.
  • Email. (Use Global/Hide/Show) Show or Hide the email of the contact.
  • Street Address. (Use Global/Hide/Show) Show or Hide the street address of the contact.
  • City or Suburb. (Use Global/Hide/Show) Show or Hide the city or suburb of the contact.
  • State or County. (Use Global/Hide/Show) Show or Hide the State or County of the contact.
  • Postal Code. (Use Global/Hide/Show) Show or Hide the Postal/ZIP code of the contact.
  • Country. (Use Global/Hide/Show) Show or Hide the Country of the contact.
  • Telephone. (Use Global/Hide/Show) Show or Hide the telephone number of the contact.
  • Mobile Phone. (Use Global/Hide/Show) Show or Hide the mobile number of the contact.
  • Fax. (Use Global/Hide/Show) Show or Hide the fax number of the contact.
  • Webpage. (Use Global/Hide/Show) Show or Hide the Webpage of the contact.
  • Miscellaneous Information. (Use Global/Hide/Show) Show or Hide the Miscellaneous Information of the contact (note this is called Contact Information in the Contact Component).
  • Image. (Use Global/Hide/Show) Show or Hide an image to be displayed with this item/category in the front-end.
  • Image. Choose the image file to use for the contact.
  • vCard. (Use Global/Hide/Show) Show or Hide the vCard (electronic business card) link for this Contact. Note that the "Enable vCard" option in the Contact Manager - Options must be set to "Show" for this option to work correctly.
  • Show User Articles. (Use Global/Hide/Show) If the contact selected has a Joomla profile linked - then all the articles that user has posted will be displayed.
  • Show Profile. Show Profile.
  • Show Links. (Use Global/Hide/Show) Show extra links for the contact (see the parameters below).
  • Link A Label. (Input Field) Label for an additional link for this contact.
  • Link B Label. An additional link for this contact.
  • Link C Label. An additional link for this contact.
  • Link D Label. An additional link for this contact.
  • Link E Label. An additional link for this contact.

Icons Tab

These settings apply for single Contact unless they are changed for a specific menu item or Contact

  • Settings. Choose whether to display icons, text or nothing next to the information.
  • Address Icon. Select the Address icon. If none selected, the default icon will be displayed.
  • Email Icon. Select the Email icon. If none selected, the default icon will be displayed.
  • Telephone Icon. Select the Telephone icon. If none selected, the default icon will be displayed.
  • Mobile Icon. Select the Mobile icon. If none selected, the default icon will be displayed.
  • Fax Icon. Select the Fax icon. If none selected, the default icon will be displayed.
  • Misc Icon. Select the Misc icon. If none selected, the default icon will be displayed.

Category Tab

These settings apply for Contact Category Options unless they are changed for a specific menu item.

  • Choose a layout. Default layout to use for articles.

Chunk25:Help screen component options Category Chunk25:Help screen component options Category Chunk25:Help screen component options Category Chunk25:Help screen component options Category Chunk25:Help screen component options Category Chunk25:Help screen component options Category

  • # Contacts in Category. Show or Hide the number of Contacts in category.

Categories Tab

These settings apply for Contact Categories Options unless they are changed for a specific menu item. Chunk25:Help screen component options Categories Chunk25:Help screen component options Categories Chunk25:Help screen component options Categories Chunk25:Help screen component options Categories

  • # Contacts in Category. Show or Hide the number of Contacts in category.

List Layouts Tab

These settings apply for Contact List Options unless they are changed for a specific menu item. Chunk25:Help screen component options ListLayouts Chunk25:Help screen component options ListLayouts

  • Position. Show or Hide a Position column in the list of Contacts.
  • Email. Show or Hide an Email column in the list of Contacts.
  • Phone. Show or Hide a Phone column in the list of Contacts.
  • Mobile. Show or Hide show a Mobile column in the list of Contacts.
  • Fax. Show or Hide a Fax column in the list of Contacts.
  • City or Suburb. Show or Hide a City or Suburb column in the list of Contacts.
  • State. Show or Hide a State column in the list of Contacts.
  • Country. Show or Hide a Country column in the list of Contacts.

Chunk25:Help screen component options ListLayouts Chunk25:Help screen component options ListLayouts

Form Tab

Help25-contact-category-mail-options.png

These settings apply for single Contact unless they are changed for a specific menu item or Contact.

  • Show Contact Form. (Use Global/Hide/Show) Show or Hide contact form.
  • Send Copy to Submitter. (Use Global/Hide/Show) Show or Hide checkbox to allow copy of email to be sent to submitter.
  • Banned Email. Email addresses not allowed to submit information with the contact form.
  • Banned Subject. Subjects not allowed in contact form.
  • Banned Text. Text not allowed in contact form body.
  • Session Check. (Use Global/No/Yes) Check for the existence of session cookie. This means that users without cookies enabled will not be able to send emails.
  • Custom Reply. (Use Global/No/Yes) Turns off the automated reply, allowing for Plugins to handle integration with other systems.
  • Contact Redirect. Enter an alternative email address, where information will be sent to.

Integration Tab

These settings determine how the Contact Component will integrate with other extensions. Chunk25:Help screen component options Integration Chunk25:Help screen component options Integration

Permissions Tab

This screen allows you to set the component permissions in Joomla. This is important to consider if you have sites with many different user categories all of whom need to have different accessibilities to the component. The screenshot below describes what you should see and the text below that describes what each permission level gives the user access to:

Help25-components-contacts-options-permissions.png

You work on one Group at a time by opening the slider for that group. You change the permissions in the Select New Settings drop-down list boxes. The options for each value are Inherited, Allowed, or Denied. The Calculated Setting column shows you the setting in effect. It is either Not Allowed (the default), Allowed, or Denied. Note that the Calculated Setting column is not updated until you press the Save button in the toolbar. To check that the settings are what you want, press the Save button and check the Calculated Settings column.

The default values used here are the ones set in the Global Configuration Permissions Tab

Access Administration Interface
Open the component manger screens

Chunk25:Help screen component options permissions columns manage

Create 
Create new objects in the category
Delete 
Delete existing objects in the category
Edit 
Edit existing objects in the category
Edit State 
Change an objects state (Publish, Unpublish, Archive, and Trash) in the category.
  • Edit Own. Grants users the right to edit any content they submitted in this extension.

There are two very important points to understand from this screen. The first is to see how the permissions can be inherited from the parent Group. The second is to see how you can control the default permissions by Group and by Action. This provides a lot of flexibility. For example, if you wanted Shop Suppliers to be able to have the ability to create an article about their product, you could just change their Create value to "Allowed". If you wanted to not allow members of Administrator group to delete objects or change their state, you would change their permissions in these columns to Inherited (or Denied). It is also important to understand that the ability to have child groups is completely optional. It allows you to save some time when setting up new groups. However, if you like, you can set up all groups to have Public as the parent and not inherit any permissions from a parent group.

Toolbar Links

At the top left, above the Filter, you will see the following two links:

Help25-contacts-manager-links.png

  • Contacts. This link takes you to the screen you are currently on.
  • Categories. Click this link to go to the Category Manager: Contacts screen.

Quick Tips

  • You need to add at least one Category for your Contacts before you can add your first Contact. Categories are added using the Category Manager: Contacts screen.

Related Information