Help25:Components Messaging Inbox

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How to Access

Select Components → Messaging → Read Private Messages from the drop-down menu on the Back-end of your Joomla! 2.5.x installation.

Description

The Private Messaging screen allows you to send messages to other Back-end Joomla! users. You may read, write, send, and delete messages here. In addition, you may also manage message settings and grouping options.

Column Headers

• Checkbox. The item selection checkbox. Check this box to select one or more items. To select all items, check the box in the column heading. After one or more boxes are checked, click a toolbar button to take an action on the selected item or items. Many toolbar actions, such as Mark As Read, Mark As Unread and Trash, can work with multiple items.
• Subject. The subject line of the message. Click this to open the message for viewing. This takes you to the View Message screen where you view, reply to, or delete the message.
• Read. A green tick indicates that the message has been read. A red donut indicates that it has not been read.
• From. The user who sent the message.
• Date. The date and time the message was sent.

Toolbar

At the top right you will see the toolbar:

The functions are:

• New. Opens the editing screen to create a new message.
• Mark As Read. Marks the selected messages as Read. Select messages by checking the message's checkbox.
• Mark As Unread. Marks the selected messages as Unread. Select messages by checking the message's checkbox.
• Trash. Changes the status of the selected messages to indicate that they are trashed. Trashed messages can still be recovered by selecting "Trashed" in the Select Status filter and changing the status of the messages to Read or Unread as preferred. To permanently delete trashed messages, select "Trashed" in the Select Status filter, select the messages to be permanently deleted, then click the Empty Trash toolbar icon.
• My Settings. Opens a pop-up window that allows you to change messaging settings.
• Options. Opens the Options window where settings such as default parameters or permissions can be edited.
• Help. Opens this help screen.

List Filters

Filter by Partial Title

You can filter the list of messages by typing part of the subject, or you can select Read, Unread or Trash messages.

• Search. In the upper left corner just above the column headings is a Search field and two buttons, as shown below:

If you have a large number of messages on the list, you can use this filter to find the desired messages quickly. Enter part of the subject and press "Search" to display the matching messages. You can enter in whole words or part of a word. For example, "ooml" will match all subjects with the word "Joomla!" in them.

Filter by Read, Unread or Trash State

In the upper right area, above the column headings, is a drop-down list box as shown below:

• Select State. Use the drop-down list box to select: Read, Unread or Trash. Only messages with this state will show on the list.

Quick Tips

• Only users who are members of the "Super Users" and "Administrator" groups have access to this screen, unless User Group permissions have been altered for this component via Options on the toolbar.
• You are able to restore Messages previously sent to the Trash by finding the Select State filter drop-down and selecting "Trash" from the list. Finally, to restore the message, simply select the messages you want to restore using the checkbox next to the particular message you require and click the "Mark As Unread" button in the toolbar.

Related Information

• Further information about writing messages: Private messages - Write
• Further information about reading messages: Private messages - Read