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Content Article Manager

From Joomla! Documentation

Revision as of 23:38, 10 December 2012 by Tom Hutchison (Talk | contribs)

Contents

Used for creating new, editing, managing order, publishing, unpublishing and setting global options of articles shown on a Joomla website.

How to access

  • Click the Article Manager icon in the Control Panel
  • Select Content → Article Manger from the drop-down menu of the Joomla! Administrator Panel.

Description

The Article Manager is used to add and edit articles. See Toolbar below for a detailed list of all functions.

Screenshot

Help30-Content-Article-Manager-screen.png

Column Headers

Chunk30:Help screen column header Click to sort

  • Checkbox. Check this box to select one or more items. To select all items, check the box in the column heading. After one or more boxes are checked, click a toolbar button to take an action on the selected item or items. Many toolbar actions, such as Publish and Unpublish, can work with multiple items. Others, such as Edit, only work on one item at a time. If multiple items are checked and you press Edit, the first item will be opened for editing.
  • Title. The name of the item. For a Menu Item, the Title will display in the Menu. For an Article or Category, the Title may optionally be displayed on the web page. This entry is required. You can open the item for editing by clicking on the Title.
  • Status. (Published/Unpublished/Trashed) The published status of the item.
  • Featured. Whether or not the Article will show on the Featured Articles Page. You can change an Article's published state by clicking on the icon in the column.
  • Category. The Category this item belongs to.
  • Ordering (default). The column in which to sort displayed items in the table. The values are the same as the column heading names.
  • Access. The viewing level access for this item.
  • Created by. Name of the Joomla! User who created this item.
  • Date. The date this Article was created. This date is added automatically by Joomla!, but you may change it in the Publishing Options - Article section of the Content Article Manager Edit.
  • Hits. The number of times an item has been viewed.
  • Language. Item language.
  • ID. This is a unique identification number for this item assigned automatically by Joomla!. It is used to identify the item internally, and you cannot change this number. When creating a new item, this field displays 0 until you save the new entry, at which point a new ID is assigned to it.

Toolbar

At the top right you will see the toolbar:

Help30-New-Edit-Publish-Unpublish-Featured-Archive-Checkin-Trash-Batch-Options-Help-toolbar.png

The functions are:

  • New. Opens the editing screen to create a new article.
  • Edit. Opens the editing screen for the selected article. If more than one article is selected (where applicable), only the first article will be opened. The editing screen can also be opened by clicking on the Title or Name of the article.
  • Publish. Makes the selected articles available to visitors to your website.
  • Unpublish. Makes the selected articles unavailable to visitors to your website.
  • Featured. Marks selected articles as featured. Works with one or multiple articles selected.
  • Archive. Changes the status of the selected articles to indicate that they are archived. Archived articles can be moved back to the published or unpublished state by selecting "Archived" in the Select Status filter and changing the status of the articles to Published or Unpublished as preferred.
  • Check In. Checks-in the selected articles. Works with one or multiple articles selected.
  • Trash. Changes the status of the selected articles to indicate that they are trashed. Trashed articles can still be recovered by selecting "Trashed" in the Select Status filter and changing the status of the articles to Published or Unpublished as preferred. To permanently delete trashed articles, select "Trashed" in the Select Status filter, select the articles to be permanently deleted, then click the Empty Trash toolbar icon.
  • Batch. Batch processes the selected articles. Works with one or multiple articles selected.
  • Options. Opens the Options window where settings such as default parameters can be edited. See Article Manager Options for more information.
  • Help. Opens this help screen.

List Filters

The List Filters, above on the left, and other filters as detailed below are in the left, bottom sidebar. These filters are a series of controls that let you limit what items show in the manager screen. More than one filter may be entered. In this case, only items that meet all of the filter conditions will show on the list.

Filter by Partial Title or ID. In the upper left is a filter or search field and two buttons, as shown below.

Help30-colheader-filter-field.png

  • To filter by partial title, enter part of the title and click Search.
  • To filter by ID number, enter "id:xx", where "xx" is the ID number (for example, "id:9").
Click X to clear the Filter field and restore the list to its unfiltered state.

Filter by Published Status. Lets you show only items with the selected published status.

Help30-colheader-select-status.png

  • - Select Status -: Shows items that are Published and Unpublished. Does not show items that are Trashed or Archived.
  • Published: Shows only items that are Published.
  • Unpublished: Shows only items that are Unpublished.
  • Archived: Shows only items that are Archived.
  • Trashed: Shows only items that are Trashed. Important Note: To permanently delete items:
    1. Change the status of the items to Trashed.
    2. Change the Status filter to Trashed. At this point the trashed items will show and an icon called "Empty trash" will show in the toolbar.
    3. Select the desired trashed items and click on "Empty Trash" in the toolbar. The items will be permanently deleted.
  • All: Shows all items regardless of published status.

Filter by Category. Lets you show only items assigned to a specific category. The list box will show the categories defined for your site.

Help30-colheader-select-category.png

  • - Select Category -: Show items assigned to any category.
  • <your category>: Show items assigned only to this category.

Filter by Max Levels (Category Level). Lets you show only items whose category is at or above the specified level in the category hierarchy.

Help30-colheader-select-max-levels.png

  • - Select Max Levels -: Show all items regardless of level of their assigned category.
  • 1: Only show items whose category is at the top level in the category hierarchy (in other words, with categories whose parent category is "- No Parent -".)
  • 2-10: Only show items whose category is in the top 2-10 levels in the category hierarchy.

Filter by Viewing Access Level. Lets you show only items that have a specified viewing access level. The list box will show the access levels defined for your site, similar to the example below.

Help30-colheader-select-access.png

  • - Select Access -: Show items with any viewing access level.
  • <access level group>: Show items only with this viewing access level.

Filter by Author. Lets you show only items that have the specified author. The list box will show the authors for your site.

Help30-colheader-select-author.png

  • - Select Author -: Show all items regardless of their author.
  • <your author>: Only show items with the specified author.

Filter by Language. Lets you show only items that have a specific language assigned. The list box will show the languages defined for your site, similar to the example below.

Help30-colheader-select-language.png

  • - Select Language - or All: Show items for any language.
  • <your language>: Show items only for this language.

Page Controls. When the number of items is more than one page, you will see a page control bar as shown below. The current page number being viewed is shaded.

Help30-colheader-pagination.png

  • Start: Click to go to the first page.
  • Prev: Click to go to the previous page.
  • Page numbers: Click to go to the desired page.
  • Next: Click to go to the next page.
  • End: Click to go to the last page.

Batch Process

The Batch Process allows a change in settings for a group of selected items. To use: click on the link found below the table of items being viewed to activate the drop down field area.

Help30-colheader-batch-process-view-link.png <Item Type> refers to the page name of items.

Help30-colheader-batch-process.png

You can change one value or all three values at one time.

Note - if you copy items to a new category, changes you have selected from access level and language will be applied to the copies, not the original.

How to Batch Process a group of items:

  1. Select one or more items on the list by ticking the desired radio circle(s).
  2. Set one or more of the following values:
    • To change the Access Levels, select the desired new access level from the Set Access Level list box.
    • To change the Language, select the desired language from the Set Language list box.
    • To change the Category, select a category. To leave the category unchanged, use the default value of "Select".
    1. To copy the items to a different category, select the desired category from the category list box and check the Copy option. In this case, the original items are unchanged and the copies are assigned to the new category and, if selected, the new access level and language.
    2. To move the items to a different category, select the desired category from the category list box and check the Move option. In this case, the original items will be moved to a new category and, if selected, be assigned the new access level and language.
  3. When all of the settings are entered, click on Process to perform the changes. A message "Batch process completed successfully." will show.

Note that nothing will happen if you (a) don't have any items selected or (b) have not selected an access level, language, or category.

If you wish to clear your entered selections, click on the Clear button. This will return all of the Batch controls to their default values. Note that this does not uncheck the check boxes for the items.

Options

  • Clicking on the Options icon in the toolbar opens a modal window where you can set component level options for articles. To see the help screen for Options, click Article Manager Options

Quick Tips

  • If Joomla is installed without sample data, one article category called "Uncategorised" is created automatically. If you want to use other categories for articles, you should create them before trying to add articles.
  • To see trashed and archived articles, set the Status filter to All.
  • To change the ordering of articles within a category, click on the Ordering column heading to sort by this column. Also, it is easier to see the ordering if you filter on the desired category.

Related Information