Smart Search quickstart guide

Enabling the Smart Search Content Plugin

Smart Search is not enabled by default. To start using Smart Search, enable the Smart Search content Plugin:

1. Log in to the Administrator.
2. Click on the Extensions → Plugin Manager menu item.
3. Filter the Plugin list so that only content Plugins are shown by selecting content from the Select Type filter drop-down.
4. Find Content - Smart Search on the list of Plugins.
5. Click on the red circle icon in the Status column for the Smart Search Plugin. The red circle should change to a green tick indicating that the Plugin is now enabled.

Note If you have content items that are not available for public view then the auto-completion feature will still show terms contained in those content items. The content items themselves cannot be viewed and will not be listed in search results, but if revealing the presence of a word or phrase in a restricted content item is of concern you should disable auto-completion. To disable auto-completion:

1. Log in to the Administrator.
2. Click on Components → Smart Search.
3. Click on the Options toolbar button.
4. Change Search Suggestions from Show to Hide.
5. Click Save and Close.

Preparing Smart Search Plugins

For content to be displayed in search results it must first be indexed by one of the Smart Search Plugins. Before starting the indexer, it is recommended that you review the available Plugins and disable any that will not be necessary for your site. To review the available Smart Search Plugins use the following procedure:

1. Log in to the Administrator.
2. Click on the Extensions → PluginManager menu item.
3. Filter the Plugin list so that only Smart Search Plugins are shown by selecting finder from the Select Type filter drop-down.
4. Review the list of Plugins and disable any that will not be necessary for your site by clicking on the green tick icon in the Status column for the Plugin. This should change to a red circle to indicate that the Plugin is disabled.

Running the Indexer

After you have reviewed the search Plugins, it is time to start the Smart Search indexer. This will scan the content on your website and build an index that will enable fast and intelligent searching by your site visitors. To run the indexer use the following procedure:

1. Log in to the Administrator.
2. Click on the Components → Smart Search menu item.
3. Click on the Index button in the toolbar to start the indexer. This will cause a modal window to load with some indexer status information and a progress bar. Depending on the size of your site, this can take a few minutes to a few hours to complete. The indexer uses AJAX requests to complete the overall process in small chunks so as to avoid timeouts and memory problems. Indexing is complete when the progress bar disappears and you see a message indicating that it is now safe to close the modal window.

Once the indexer has finished, closing the modal window will cause the Indexed Content screen in the background to refresh with an updated list of all the indexed content. If you would prefer that specific items not be displayed in search results, you can unpublish them from the Smart Search database by selecting the checkbox next to the title of the item and then pressing the Unpublish button. For more information on the Indexed Content screen see the Manage Indexed Content help screen.

Note If your site has a large amount of content, or particularly large content items, or has restricted disk space, you should read about Smart Search on large sites.

Exposing Smart Search to Site Users

Now that the Smart Search index is prepared and ready, you need to expose Smart Search to your website's users. Smart Search offers two ways to do this:

The Module Interface

Smart Search includes a module that can be enabled to display a simple search form on any page in virtually any position. To enable the Smart Search module use the following procedure:

1. Log in to the Administrator.
2. Click on the Extensions → Module Manager menu item.
3. Click the New button in the Module Manager toolbar.
4. Select Smart Search Module from the list of module types shown.
5. Configure the module by (at least) entering a title, selecting the module position, and adjusting the pages for it to display on if desired. Additional module configuration options are described on the Smart Search module help screen.
6. Click on the Save button in the toolbar to publish the module.

The Component Interface

Smart Search can also be linked to via a Joomla menu item so that users can navigate directly to the main search form. To create a menu item link to Smart Search use the following procedure:

1. Log in to the Administrator.
2. Click on the Extensions → Module Manager menu item.
3. Press the New button in the Menu Manager toolbar.
4. Click the Select button next to the Menu Item Type field.
5. Click on Search under the Smart Search entry on the list of menu item types shown.
6. Configure the menu item by (at least) entering a Menu Title and adjusting the parent item if desired.
7. Click on the Save button in the toolbar to publish the menu item.

Testing, Testing, Testing

To test Smart Search, navigate to one of the menu items you created and enter a query in the search form or enter a query into one of the instances of Smart Search module. You should be taken to a list of search results if any could be found for the word or phrase you entered. If no results could be found, a message will be displayed indicating no results. If no results could be found and the system has a search suggestion based on your term, the suggested search phrase will display above the message indicating no results.

Finalizing the Switch

To finalize the switch to Smart Search, remove all instances of mod_search and all menu items linking to com_search. Smart Search does not interact with the old Joomla search system and exposing both systems may create a negative user experience by giving inconsistent and confusing search results.

Removing Joomla Search Modules

If you have the old Joomla search still available then you will probably want to remove it once you have Smart Search running correctly. To remove old Joomla search modules, use the following procedure:

1. Log in to the Administrator.
2. Click on the desired menu under the Menus menu item.
3. Filter the modules listed so that only search modules are shown by selecting Search from the Select Type filter drop-down. If no such modules are listed then there are no instances of the old search available and you can skip this part.
4. Select the checkbox at the top of the table to select all of the items in the list. Once all the instances of the old search have been selected, press the Delete button in the Module Manager toolbar. Be careful that you do not accidentally delete any other modules in the process.

Removing Joomla Search Menu Items

Unfortunately, there is no quick and easy way to remove all links to the old Joomla search system. To remove all the menu items to the old Joomla search system you will have to browse the menu items in each of your site's menus and manually remove the links. To make this process somewhat quicker, adjust the order of the table to list menu items by type in reverse alphabetical order. Now scroll down and look for links with type Search >> Search. Delete those menu items by checking the checkbox to the left of the title and then pressing the Delete button in the Menu Manager toolbar.