Users User Notes

From Joomla! Documentation

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User notes are pieces of information which can be assigned to registered users on your Joomla! site. These notes can contain for example comments about 'offending' or 'difficult' users etc.

How to Access

From the administrator area, select Users → User Notes from the drop-down menu of the Administration screen, or click on the User Manager icon in the Control Panel and select the User Notes tab.



Column Headers

In the table containing the user notes assigned to users registered on your Joomla! site, you will see different columns. Here you can read what they mean and what is displayed in that column.

  • Checkbox. Check this box to select one or more items. To select all items, check the box in the column heading. After one or more boxes are checked, click a toolbar button to take an action on the selected item or items. Many toolbar actions, such as 'Publish', can work with multiple items. Others, such as 'Edit', only work on one item at a time. If multiple items are checked and you press 'Edit', the first item will be opened for editing.
  • Status. (Published/Unpublished/Archived/Trashed) The published status of the item.
  • Subject. The subject of the user note.
  • User. The name of the user.
  • Review Date. The date when the user note was created.
  • ID. This is a unique identification number for this item assigned automatically by Joomla. It is used to identify the item internally, and you cannot change this number. When creating a new item, this field displays 0 until you save the new entry, at which point a new ID is assigned to it.

List Filters

Filter by Partial User Name or Partial Subject text

  • Filter. In the upper left is a Search field and one button, as shown below.


Filter by Status, Category, or Max Levels of the user note

  • On the lower sidebar there are drop-down menus as shown below.


Choose one of the categories or statuses to find matching user notes.

  • Select Status. Select the desired status (Published, Unpublished, Archived, Trashed or All) to limit the list based on note status. Select "- Select State -" to list all notes regardless of its status.
  • Select Category. Select a "Category" to list only notes in the category. Select "- Select Category -" to list all notes in any "Category".
  • Select Max Levels. Select the maximum deep of the levels in a category to list notes. Select "- Select Max Levels -" to list all notes with any level.


At the top you will see the toolbar:


The functions are:

  • New. Opens the editing screen to create a new user note.
  • Edit. Opens the editing screen for the selected user notes. If more than one user notes is selected (where applicable), only the first user notes will be opened. The editing screen can also be opened by clicking on the Name of the user notes.
  • Publish. Makes the selected user notes available to administrators of your website.
  • Unpublish. Makes the selected user notes not available to administrators of your website.
  • Archive. Changes the status of the selected user notes to indicate that they are archived. Archived user notes can be moved back to the published or unpublished state by selecting "Archived" in the Select Status filter and changing the status of the user notes to Published or Unpublished as preferred.
  • Check-in. Checks-in the selected user notes. Works with one or multiple user notes selected.
  • Trash. Changes the status of the selected user notes to indicate that they are trashed. Trashed user notes can still be recovered by selecting "Trashed" in the 'Select Status' filter and changing the status of the user notes to "Published" or "Unpublished" as preferred. To permanently delete trashed user notes, select "Trashed" in the 'Select Status' filter, select the user notes to be permanently deleted, then click the 'Empty Trash' toolbar icon.
  • Help. Opens this help screen.
  • Options. Opens the Options window where settings such as default parameters can be edited.

Quick Tips

Click on the subject to edit the user note properties.

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