Menus Menu Item Manager

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The Menu Item Manager lists the menu items contained in a menu created using the Menu Manager.

How to access

Select Menus  [All Menu Items] from the drop-down menu on the back-end of your Joomla! installation. Or you can navigate to the Control Panel and click on the Menu(s) icon, then on Menu Items.



Column Headers

  • Checkbox: Check this box to select one or more items. To select all items, check the box in the column heading. After one or more boxes are checked, click a toolbar button to take an action on the selected item or items. Many toolbar actions, such as Publish and Unpublish, can work with multiple items. Others, such as Edit, only work on one item at a time. If multiple items are checked and you press Edit, the first item will be opened for editing.
  • Status. (Published/Unpublished/Trashed) The published status of the item.
  • Title. The name of the item. For a Menu Item, the Title will display in the Menu. For an Article or Category, the Title may optionally be displayed on the web page. This entry is required. You can open the item for editing by clicking on the Title.
  • Menu. Shows which menu the link will appear in.
  • Home. The yellow star icon designates which menu item is the current Home Page. Clicking on an empty Star icon will designate that menu item as the new Home Page.
  • Association: Shows which menu item this item is associated.
  • Language. Item language.
  • ID. This is a unique identification number for this item assigned automatically by Joomla!. It is used to identify the item internally, and you cannot change this number. When creating a new item, this field displays 0 until you save the new entry, at which point a new ID is assigned to it.

List Filters

Filter by (Partial) Menu Name


  • Site/Administrator. The client where the menu is used.
  • Select Menu. A filter to select the menu you want to search.
  • Search. Enter part of the menu's name and press the Search to find matching names. Click Clear to clear the search field and restore the list of menus.
  • Order. Order items will be displayed in.

Filter by Status, Access, Language, Max Levels, Parent Menu Item

Search Tools are five drop-down list boxes as shown below.


Filter by Status. Lets you show only items with the selected published status.


  • - Select Status -: Shows items that are Published and Unpublished. Does not show items that are Trashed or Archived.
  • Trashed: Shows only items that are Trashed. Important Note: To permanently delete items:
    1. Change the status of the items to Trashed.
    2. Change the Status filter to Trashed. At this point the trashed items will show and an icon called "Empty trash" will show in the toolbar.
    3. Select the desired trashed items and click on "Empty Trash" in the toolbar. The items will be permanently deleted.
  • Unpublished: Shows only items that are Unpublished.
  • Published: Shows only items that are Published.
  • Archived: Shows only items that are Archived. Note: Menu items have not this Status.
  • All: Shows all items regardless of published status.

Filter by Access. Lets you show only items that have a specified viewing access level. The list box will show the access levels defined for your site.


  • - Select Access -: Show items with any viewing access level.
  • <access level group>: Show items only with this viewing access level.

Filter by Language. Lets you show only items that have a specific language assigned. The list box will show the languages defined for your site, similar to the example below.


  • - Select Language - or All: Show items for any language.
  • <your language>: Show items only for this language.

Filter by Max Levels (Item Level). Lets you show only items whose category/tag/... is at or above the specified level in the category/tag/... hierarchy.


  • - Select Max Levels -: Show all items regardless of level of their assigned category/tag/....
  • 1: Only show items whose category/tag/... is at the top level in the category/tag/... hierarchy (in other words, with categories/tags/... whose parent category/tag/... is "- No Parent -".)
  • 2-10: Only show items whose category/tag/... is in the top 2-10 levels in the category/tag/... hierarchy.

Filter by Parent Menu Item. Lets you show only items of a menu item.

  • - Select Parent Menu Item -: Show all menu items.
  • <your menu item>: Show items only for this menu item.


At the top left you will see the toolbar:


The functions are:

  • New. Opens the editing screen to create a new menu item.
  • Edit. Opens the editing screen for the selected menu item. If more than one menu item is selected (where applicable), only the first menu item will be opened. The editing screen can also be opened by clicking on the Name of the menu item.
  • Publish. Makes the selected menu items available to visitors to your website.
  • Unpublish. Makes the selected menu items unavailable to visitors to your website.
  • Check-In. Checks-in the selected menu items. Works with one or multiple menu items selected.
  • Home. Makes the page associated with the currently selected menu item the home page of your site. That is, it becomes the default page on your website.
  • Rebuild. Reconstructs and refreshes the relevant table. Normally, you do not need to rebuild this table. This function is provided in case the data in the table becomes corrupted.
  • Batch. Batch processes the selected menu items. Works with one or multiple items selected.
  • Trash. Changes the status of the selected menu items to indicate that they are trashed. Trashed menu items can still be recovered by selecting "Trashed" in the Select Status filter and changing the status of the menu items to Published or Unpublished as preferred. To permanently delete trashed menu items, select "Trashed" in the Select Status filter, select the menu items to be permanently deleted, then click the Empty Trash toolbar icon.
  • Help. Opens this help screen.
  • Options. Opens the Options window where settings such as default parameters can be edited.

Batch Process

The Batch Process allows a change in settings for a group of selected items marked with a check-mark in the corresponding check-mark boxes. To use: select one or more items form the table of items being viewed and click on the 'Batch' Toolbar button. This will open a pop up window as shown below.


You can change one value or all values at one time.

Note: if you copy items to a new category, changes you have selected from language and access level will be applied to the copies, not the original.

How to Batch Process a group of items:

  1. Select one or more items on the list by selecting the desired checkbox(es).
  2. Click the 'Batch' Toolbar button.
  3. Set one or more of the following values:
  • To change the Language, select the desired language from the Set Language list box.
  • To change the Access Levels, select the desired new access level from the Set Access Level list box.
  • To change the Menu item, select a menu item. To leave the menu item unchanged, use the default value of "Select".
  1. To copy the items to a different menu item, select the desired menu item from the menu item list box and check the Copy option. In this case, the original items are unchanged and the copies are assigned to the new menu item and, if selected, the new language and access level.
  2. To move the items to a different menu item, select the desired menu item from the menu item list box and check the Move option. In this case, the original items will be moved to a new menu item and, if selected, be assigned the new language and access level.
When all of the settings are entered, click on Process to perform the changes. A message "Batch process completed successfully." will show.

Note that nothing will happen if you

  • don't have any items selected or
  • have not selected a

If you wish to clear your entered selections, click on the Clear button. This will return all of the Batch controls to their default values. Note that this does not uncheck the check boxes for the items.

Quick Tips

  • Select an item and click on the Home button to set your Home page.
  • Set different filter options to only show some of the menu items.

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