Help310

Content Article Manager

From Joomla! Documentation

Other languages:
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Description

Provides an overview of the Articles available on a Joomla site. The screen is used to find, add, edit and delete Articles. Also you can mark featured Articles.


How to Access

  • Select Content  Articles from the dropdown menu of the Administrator Panel.


Screenshot

Help30-Content-Article-Manager-screen-en.png


Column Headers

In the table containing Articles, these are the different columns as shown below. Click on the column heading to sort the list by that column's value.

Article Columns Header
  • Ordering. Up-Down ArrowsHelp30-Ordering-colheader-icon.png. User specified ordering, default is order of articles creation. When active, drag and drop ordering by 'click and hold' on the bars iconHelp30-Ordering-colheader-grab-bar-icon.png then 'release' in desired position.
  • Checkbox. Check this box to select one or more articles. To select all articles, check the box in the column heading.
    Note: Many toolbar actions can work with multiple articles.
  • Status: Status of Article, Published, Unpublished, Trashed. Featured Article is integrated in the Status column.
    • Featured. Whether or not the Article will show on the Featured Articles Page. Article's published state by observing the icons in the Status column. Click on either side of icon to change published/unpublished or featured state. Use the checkbox and the Trash icon in the toolbar to Trash an Article.
    • Published, not featured article. Help30-Article-status-not-feature-published-en.png
    • Published, featured article. Help30-Article-status-featured-published-en.png
    • Unpublished article. Help30-Article-status-not-published-en.png
    • Trashed article. Help30-Article-status-trashed-en.png
  • Title. The name of the article. You can open the article for editing by clicking on the Title.
  • Access. The viewing Access Level for this article. You can change an article's Access Level by clicking on its Title to open it up for editing.
  • Author. Name of the Joomla User who created this article.
  • Language. Article's language. If you are not using the multi-language feature of Joomla, default is 'All'.
  • Hits. The number of times an article has been viewed.
  • Ratings. Number of ratings for this article.
    Note: In Plugins the Plugin Content - Vote has to be enabled.
  • ID. This is a unique identification number for this article assigned automatically by Joomla. It is used to identify the article internally, and you cannot change this number.

Column Filters

Above the column headers on the right, there are 2 dropdown input fields, Sort Table By: (preset to 'ID descending') and a number (preset to '20') to display.

Help30-colheader-Column-filter-id-descending-number-en.png

These column sorting input fields shows the current method of sorting applied to the table. Use the dropdown field choices and click the column heading name. Alternatively, click on the column heading to sort the list by that column's value.

This will also change the value in the drop field to correspond with the column header name. The list will then be sorted in order by that column and a sort icon (up or down arrow) will show next to the column name. Click a second time to reverse the sort, which will change the corresponding drop field.

  • Order (default). Shows ordering of selected column, ascending or descending.
  • Number of items to display. Shows the number of items to display on one page, default is 20 items. If there are more items than this number, you can use the page navigation buttons to navigate between pages.


List Filters

The List Filters are a series of controls that let you limit what articles show in the screen. More than one filter may be entered. In this case, only articles that meet all of the filter conditions will show on the list.

Filter by Partial Title or ID

In the upper left is a filter or search field and two buttons, as shown below.

Help30-colheader-filter-field-en.png
  • To filter by partial title, enter part of the title and click 'Search' Help30-Search-Button.png
  • To filter by ID number, enter "id:xx", where "xx" is the ID number (for example, "id:29").
Click 'Clear' to clear the Filter field and restore the list to its unfiltered state.

Filter by Status

Help30-colheader-select-status-en.png

Lets you show only articles with the selected published status.

  • - Select Status -: Shows articles that are Published and Unpublished. Does not show articles that are Trashed or Archived.
  • Trashed: Shows only articles that are Trashed.
    To permanently delete articles:
    1. Change the status of the articles to Trashed.
    2. Change the Status filter to Trashed. At this point the trashed articles will show and an icon called "Empty trash" will show in the toolbar.
    3. Select the desired trashed articles and click on "Empty Trash" in the toolbar. The articles will be permanently deleted.
  • Unpublished: Shows only articles that are Unpublished.
  • Published: Shows only articles that are Published.
  • Archived: Shows only articles that are Archived. Note: Menu items and Languages have not this Status.
  • All: Shows all articles regardless of published status.

Filter by Category

Help30-colheader-select-category-en.png

Lets you show only articles assigned to a specific category. The combo box will show the categories defined for your site.

  • - Select Category -: Show articles assigned to any category.
  • Uncategorised: Show articles assigned only to this category.

Filter by Access

Help30-colheader-select-access-en.png

Lets you show only articles that have a specified viewing access level. The combo box will show the access levels defined for your site.

  • - Select Access -: Show articles with any viewing access level.
  • Public: Show articles only with this viewing access level.
  • Guest: Show articles only with this viewing access level.
  • Registered: Show articles only with this viewing access level.
  • Special: Show articles only with this viewing access level.
  • Super Users: Show articles only with this viewing access level.

Filter by Author

Help30-colheader-select-author-en.png

Lets you show only articles that have the specified author. The list box will show the authors for your site.

  • - Select Author -: Show all articles regardless of their author.
  • sudo: Only show articles with the specified author.

Filter by Language

Help30-colheader-select-language-en.png

Lets you show only articles that have a specific language assigned. The list box will show the languages defined for your site.

  • - Select Language -: Show articles for any language.
  • All: Show articles set for 'All' languages.
  • English (en-GB): Show articles only for this language.

Filter by Tag

Help30-colheader-select-tags-en.png

Lets you show only articles that have a specified tag. The combo box will show the tags created for your site.

  • - Select Tag -: Show articles with any (or no) tag(s).
  • Joomla: Show articles only with this tag.

Filter by Max Levels (articles Level)

Help30-colheader-select-max-levels-en.png

Lets you show only items at or above the specified level in the hierarchy.

  • - Select Max Levels -: Show all items.
  • 1: Only show items at the top level in the hierarchy (in other words, whose parent is '- No Parent -').
  • 2: Only show items in the top and 2nd levels in the hierarchy.
  • 3: Only show items in the top, 2nd and 3rd levels in the hierarchy.
  • 4 … 8
  • 9: Only show items in the top, 2, 3, 4, 5, 6, 7, 8 and 9 levels in the hierarchy.
  • 10: Only show items in 10 levels in the hierarchy.


Automatic Pagination

Page Controls. When the number of Articles is more than one page, you will see a page control bar as shown below. The current page number being viewed is shaded.

Help30-colheader-pagination-en.png
  • Start: Click to go to the first page.
  • Prev: Click to go to the previous page.
  • Page numbers: Click to go to the desired page.
  • Next: Click to go to the next page.
  • End: Click to go to the last page.


Toolbar

At the top you will see the toolbar:

Help30-New-Edit-Publish-Unpublish-Featured-Archive-Checkin-Trash-Batch-Options-Help-toolbar-en.png

The functions are:

  • New. Opens the editing screen to create a new article.
  • Edit. Opens the editing screen for the selected article. If more than one article is selected (where applicable), only the first article will be opened. The editing screen can also be opened by clicking on the Name of the article.
  • Publish. Makes the selected article available to visitors to your website.
  • Unpublish. Makes the selected article unavailable to visitors to your website.
  • Feature. Marks selected article as featured. Works with one or multiple article selected.
  • Unfeature. Changes the status of featured articles to unfeatured. Works with one or multiple articles selected.
  • Archive. Changes the status of the selected article to indicate that they are archived. Archived article can be moved back to the published or unpublished state by selecting "Archived" in the Select Status filter and changing the status of the article to Published or Unpublished as preferred.
  • Check-in. Checks-in the selected article. Works with one or multiple article selected.
  • Batch. Batch processes the selected article. Works with one or multiple items selected.
  • Trash. Changes the status of the selected article to indicate that they are trashed. Trashed article can still be recovered by selecting "Trashed" in the 'Select Status' filter and changing the status of the article to "Published" or "Unpublished" as preferred. To permanently delete trashed article, select "Trashed" in the 'Select Status' filter, select the article to be permanently deleted, then click the 'Empty Trash' toolbar icon.
  • Help. Opens this help screen.
  • Options. Opens the Options window where settings such as default parameters can be edited.


Batch Process

The Batch Process allows a change in settings for a group of selected articles marked with a check-mark in the corresponding check-mark boxes. To use: select one or more articles form the table of articles being viewed and click on the 'Batch' Toolbar button. This will open a pop up window as shown below.

Help30-colheader-batch-process-articles-en.png

You can change one value or all values at one time.

How to Batch Process a group of articles:

  1. Select one or more articles on the list by selecting the desired checkbox(es).
  2. Click the 'Batch' Toolbar button.
  3. Set one or more of the following values:
  • To change the Language, select the desired language from the Set Language list box.
  • To change the Access Levels, select the desired new access level from the Set Access Level list box.
  • To change the Category, select a category. To leave the category unchanged, use the default value of "Select".
    • To copy the items to a different category, select the desired category from the category list box and check the Copy option. In this case, the original items are unchanged and the copies are assigned to the new category and, if selected, the new language, access level and tag.
    • To move the items to a different category, select the desired category from the category list box and check the Move option. In this case, the original items will be moved to a new category and, if selected, be assigned the new language, access level and tag.
  • To add a Tag, select the desired tag from the Add Tag list box.
When all of the settings are entered, click on Process to perform the changes. A message "Batch process completed successfully." will show.

Note that nothing will happen if you don't have any items selected.

If you wish to clear your entered selections, click on the Clear button. Note that this does not uncheck the check boxes for the items.


Quick Tips

  • To see trashed and archived articles, set the Status filter to All.
  • To change the ordering of articles within a category, click on the Ordering column heading to sort by this column. Also, it is easier to see the ordering if you filter on the desired category.


Related Information