Help4.x

Contacts

From Joomla! Documentation

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Description

The Contacts list shows selected information for contacts and provides links to edit or add information such as name, address, phone and e-mail. You can also link contacts to registered users. Afterwards, you can use the Menu Manager to create front-end links to the the contacts.

How to access

  • Select Components  Contacts  Contacts from the Administrator menu. Or...
  • Select the numbered button in the Category Manager: Contacts screen.

Screenshot

Help-4x-Components-Contacts-Contacts-screen-en.png

Column Headers

Click on the column heading to sort the list by that column's value.

  • Checkbox: Check this box to select one or more items. To select all items, check the box in the column heading. After one or more boxes are checked, click a toolbar button to take an action on the selected item or items. Many toolbar actions, such as Publish and Unpublish, can work with multiple items. Others, such as Edit, only work on one item at a time. If multiple items are checked and you press Edit, the first item will be opened for editing.
  • Ordering: (default). The column in which to sort displayed items in the table. The values are the same as the column heading names.
  • Featured. Whether or not the item will be displayed in featured view.
  • Status. (Published/Unpublished/Trashed) The published status of the item.
  • Title. The name of the item. For a Menu Item, the Title will display in the Menu. For an Article or Category, the Title may optionally be displayed on the web page. This entry is required. You can open the item for editing by clicking on the Title.
  • Linked User. The username this contact is linked to (if applicable).
  • Language. Item language.
  • ID. This is a unique identification number for this item assigned automatically by Joomla!. It is used to identify the item internally, and you cannot change this number. When creating a new item, this field displays 0 until you save the new entry, at which point a new ID is assigned to it.

List Filters

Search bar. This is a common feature of most Lists. The layout is as shown below.

Help-4x-colheader-filter-field-en.png
  • Search by Text. Enter part of the search term and click the Search icon. The search may be of one or more fields. Hover to see a Tooltip indicating which fields will be searched. In some cases a different format is required. For Example, to Search by ID enter "id:xx", where "xx" is the item ID number (for example, "id:9").
  • Filter Options. Click to display or hide the additional filters.
  • Clear. Click to clear the Filter field and restore the list to its unfiltered state.
  • Ordering. Shows the current table ordering field. Select from the drop down list to change the order or click a column heading. Ordering may be in ascending or descending order. The column heading toggles between ascending and descending order.
  • Number to Display. Shows the number of items in a list. The default for a site is 20 but this may be changed in the global configuration. Select from the drop-down list to change the number displayed. If you select too many complex items they will be slow to deliver and display.

Filter by Featured. Lets you show only Featured or Unfeatured items.

  • - Select Feaured -
  • Unfeatured Articles
  • Featured Articles

Filter by Published Status. Lets you show only items with the selected published status.

Help30-colheader-select-status-en.png

  • - Select Status -: Shows items that are Published and Unpublished. Does not show items that are Trashed or Archived.
  • Trashed: Shows only items that are Trashed. Important Note: To permanently delete items:
    1. Change the status of the items to Trashed.
    2. Change the Status filter to Trashed. At this point the trashed items will show and an icon called "Empty trash" will show in the toolbar.
    3. Select the desired trashed items and click on "Empty Trash" in the toolbar. The items will be permanently deleted.
  • Unpublished: Shows only items that are Unpublished.
  • Published: Shows only items that are Published.
  • Archived: Shows only items that are Archived.
  • All: Shows all items regardless of published status.

Filter by Category. Lets you show only items assigned to a specific category. The list box will show the categories defined for your site.

Help30-colheader-select-category-en.png

  • - Select Category -: Show items assigned to any category.
  • <your category>: Show items assigned only to this category.

Filter by Viewing Access Level. Lets you show only items that have a specified viewing access level. The list box will show the access levels defined for your site. Options:

  • - Select Access - Show items with any viewing access level.
  • <access level group> Show items only with this viewing access level.

Filter by Language. Lets you show only items that have a specific language assigned. The list box will show the languages defined for your site, similar to the examples below.

Help30-colheader-select-language-en.png
  • - Select Language -
  • All Show items for any language.
  • <your language>: Show items only for this language.

Filter by Tag. Lets you show only items with a user defined tag.

Filter by Max Levels (Category Level). Lets you show only items whose category is at or above the specified level in the category hierarchy.

Help30-colheader-select-max-levels-en.png

  • - Select Max Levels -: Show all items regardless of level of their assigned category.
  • 1: Only show items whose category is at the top level in the category hierarchy (in other words, with categories whose parent category is "- No Parent -".)
  • 2-10: Only show items whose category is in the top 2-10 levels in the category hierarchy.

Page Controls: When the number of items is more than one page, you will see a page control bar as shown below. The current page number being viewed is shaded.

Help30-colheader-pagination-en.png

  • Start: Click to go to the first page.
  • Prev: Click to go to the previous page.
  • Page numbers: Click to go to the desired page.
  • Next: Click to go to the next page.
  • End: Click to go to the last page.

Toolbar

At the top of the page you will see the toolbar shown in the Screenshot above. The functions are:

  • New. Opens the editing screen to create a new contact.
  • Actions: Reveals a list of actions for selected Items. Check one or more Item checkboxes to activate the list.
  • Publish. Makes the selected contact available to visitors to your website.
  • Unpublish. Makes the selected contact unavailable to visitors to your website.
  • Feature. Marks selected contact as featured. Works with one or multiple contact selected.
  • Unfeature. Changes the status of featured articles to unfeatured. Works with one or multiple articles selected.
  • Archive. Changes the status of the selected contact to indicate that they are archived. Archived contact can be moved back to the published or unpublished state by selecting "Archived" in the Select Status filter and changing the status of the contact to Published or Unpublished as preferred.
  • Check-In. Checks-in the selected contact. Works with one or multiple contact selected.
  • Batch. Batch processes the selected contact. Works with one or multiple items selected.
  • Trash. Changes the status of the selected contact to indicate that they are trashed. Trashed contact can still be recovered by selecting "Trashed" in the Select Status filter and changing the status of the contact to Published or Unpublished as preferred. To permanently delete trashed contact, select "Trashed" in the Select Status filter, select the contact to be permanently deleted, then click the Empty Trash toolbar icon.
  • Options. Opens the Options window where settings such as default parameters can be edited.
  • Help. Opens this help screen.

Quick Tips

  • You need to add at least one Category for your Contacts before you can add your first Contact. Categories are added using the Category Manager: Contacts screen.

Related Information

Related Help Screens Description
Contacts: Categories The Contact Category Manager is where you can edit existing Contact Categories and create new ones. Note that Contact Categories are separate from other Categories, such as for Articles, Banners, News Feeds, and Web Links. From this screen, you can also navigate to the Contact Manager: Contacts screen.
Contacts: New or Edit Category This is where you can add a Contact Category or edit an existing Contact Category. Contact Categories allow you to organize contacts in your web site. Contact Categories are separate from other types of Categories, such as those for Articles, Banners, News Feeds, and so on.
Contacts: New or Edit This is where you can add a Contact or edit an existing Contact. Contacts allow you to list people on your web site. They also allow users to send e-mails to those people.