From Joomla! Documentation

Revision as of 21:59, 29 April 2008 by Dextercowley (Talk | contribs)

How to access

Click on 'Contacts' then 'Contacts' in the 'Components' menu on the back-end of your Joomla! installation.


The Contact Manager screen allows you to add contact information to your Joomla! site. You can enter information such as name, address, phone and email. You can also link contacts to registered users. Front-end links can then be created for users to view the information and send emails to contacts using the Menu Manager.


Screen contacts 15.png

Column Headers

Click on the column heading to sort the list by that column's value.

  • #. An indexing number automatically assigned by Joomla! for ease of reference.
  • Checkbox. Check this box to select one or more items. To select all items, check the box in the column heading. After one or more boxes are checked, click a toolbar button to take an action on the selected item or items. Many toolbar actions, such as Publish and Unpublish, can work with multiple items. Others, such as Edit, only work on one item at a time. If multiple items are checked and you press Edit, the first item will be opened for editing.
  • Name. The name of the Contact. You can click on the Name to open the Contact for editing.
  • Published. Whether the item has been published or not. You can change the Published state by clicking on the icon in this column.
  • Order. The order to display items. You can change the order by entering the sequential order and clicking the 'Save Order' icon in the column heading.
  • Access Level. Who has access to this item. Current options are:
    • Public: Everyone has access
    • Registered: Only registered users have access
    • Special: Only users with author status or higher have access
You can change an item's Access Level by clicking on the icon in the column.
  • Category. The Category this item belongs to. Clicking on the Category title opens the Category for editing. See Category Manager - Edit.
  • Linked to User. The username this contact is linked to (if applicable).
  • ID. The ID number. This is a unique identification number for this item assigned automatically by Joomla!. It is used to identify the item internally, for example in internal links. You can not change this number.
  • Display #. The number of items to display on one page. If there are more items than this number, you can use the page navigation buttons (Start, Prev, Next, End, and page numbers) to navigate between pages. Note that if you have a large number of items, it may be helpful to use the Filter options, located above the column headings, to limit which items display (where applicable).


At the top right you will see the toolbar:

Contacts toolbar.png

  • Publish. To publish one or more items, select them and click on this button.
  • Unpublish. To unpublish one or more items, select them and click on this button.
  • Copy. Select one or more items and click this button to copy them. A new screen will display showing the possible "Copy to" locations on the left and the list of item(s) being copied on the right. To complete the copy, select the desired "Copy to" location and press the Copy button. To cancel the operation, press Cancel.
  • Delete. To delete one or more items, select them and click this button. The selected items will be deleted. Note: only empty items can be deleted.
  • Edit. Select one item and click on this button to open it in edit mode. If you have more than one item selected (where applicable), the first item will be opened. You can also open an item for editing by clicking on its Title or Name.
  • New. Click on this button to create a new item. You will enter the New page for this item.
  • Parameters. Click this button to open the Contacts Global Configuration window. This window allows you to set default parameters for Contacts, as shown below.

Screen contacts params 15.png

  • Save. Press Save to save your settings.
  • Cancel. Press Cancel to cancel your changes.
  • Icons/Text. Whether to display an Icon, Text or nothing next to the Contact information.
  • Address Icon.
  • E-mail Icon.
  • Telephone Icon.
  • Mobile Icon.
  • Fax Icon.
  • Miscellaneous Icon.
  • Show Table Headings.
  • Show Contact Position.
  • Show E-mail Address.
  • Show Telephone Number.
  • Show Mobile Number.
  • Show Fax Number.
  • Enable vCard.
  • Banned E-mail.
  • Banned Subject.
  • Banned Text.
  • Session Check.
  • Custom Reply.

Quick Tips

Contact Categories

You must add categories for your contacts before you add the contact information. These are added using the Category Manager by clicking 'Contacts' then 'Categories' from the 'Components' menu.

Contacts Sort

The contacts are sorted by the Order column by default but you can sort them by any column, just click the column header.

Position of a New Contact

A newly added contact is published by default and is the last one in the selected category. This way you can easily find it and move it to the desired place.

Points to Watch

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Highlight known issues or easy traps that can be fallen into when using this function. Include references to known solutions rather than repeating the solutions here, unless considered essential. Even if there are none immediately apparent leave this section in the Help Screen - this message for future reference. Just replace this message with None Known at this Time. Use paragraph format type and do not add extra white space. Ensure that you use the correct styles for inline emphasis and notices.

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Describe other screens that rely on the presence of this function or that this function relies upon, in order to work correctly for example: a Category depends upon the presence of a Section (up) and it must be in place before a Categorised Article (down) can be created. If there are no Dependencies either up or down for the particular screen just state None but do include the section. Use paragraph format type and do not add extra white space. Ensure that you use the correct styles for inline emphasis and notices. It will probably be sufficient to just list these and provide links to the Help Screens relating to the dependency.

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