Help310

Help310:Components Contacts Contacts

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Components Help Screens

Overview

This screen is accessed from the back-end Joomla! administrator panel. It is used to manage contacts in your Joomla! website.

How to access

  • Select Components → Contacts → Contacts from the drop-down menu of the Joomla! Administrator Panel. You can also select the 'Contacts' menu link from the Category Manager: Contacts screen.

Description

The Contact Manager screen allows you to add contact information to your Joomla! site. You can enter information such as name, address, phone and e-mail. You can also link contacts to registered users. Afterwards, you can use the Menu Manager to create front-end links to the the contacts.

Screenshot

Help30-Components-Contacts-Contacts-screen-en.png

Column Headers

Click on the column heading to sort the list by that column's value.

Help35-Contact-Manager-columns-en.png
  • Order (default). Shows ordering of selected column, ascending or descending.
  • Checkbox. Check this box to select one or more items. To select all items, check the box in the column heading. Note: Many toolbar actions can work with multiple items.
  • Status. (Publish/Unpublish/Trash) The published status of the item.
  • Title. The name of the item. You can open the item for editing by clicking on the Title.
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Last edit by FuzzyBot (talk · contrib) · Last edited on Tue, 24 Oct 2017 04:11:30 +0000


  • Linked User. The username this contact is linked to (if applicable).
  • Access. The viewing Access Level for this item. You can change an item's Access Level by clicking on its Title to open it up for editing.
  • Language. Item's language. If you are not using the multi-language feature of Joomla, default is 'All'.
  • ID. This is a unique identification number for this item assigned automatically by Joomla. It is used to identify the item internally, and you cannot change this number.

Column Filtering

Above the column headers on the right, there are 2 drop down input fields, Sort Table by: (preset to Title ascending) and a number (preset to 20) to display. Help35-colheader-Column-Filter-Titel-Ascending-DisplayNum-en.png These column sorting input fields shows the current method of sorting applied to the table. Use the drop down field choices and click the column heading name. Alternatively, click on the column heading to sort the list by that column's value. This will also change the value in the drop field to correspond with the column header name. The list will then be sorted in order by that column and a sort icon(up or down arrow) will show next to the column name. Click a second time to reverse the sort, which will change the corresponding drop field.

  • Order (default). Shows ordering of selected column, ascending or descending.
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This Page is a Candidate for Deletion

This page is a candidate for deletion. The given reason is: No links here.

This notice should remain for a minimum of 1 week after it was placed on the page. If discussion is still ongoing, it should remain until a consensus is reached, after which the page will either be deleted or this notice removed. If you disagree with its deletion, please discuss your reasons on its associated talk page, as applicable.

Remember to check if anything links here and the page history before deleting.

Last edit by FuzzyBot (talk · contrib) · Last edited on Tue, 24 Oct 2017 04:11:30 +0000


  • Ascending Shows ordering of selected column, ascending or descending.
  • Number of items to display. Shows the number of items to display on one page, default is 20 items. If there are more items than this number, you can use the page navigation buttons to navigate between pages.

List Filters

The List Filters, above table on the left, above table on right, and other filters as detailed below are in the left, bottom sidebar. These filters are a series of controls that let you limit what items show in the manager screen. More than one filter may be entered. In this case, only items that meet all of the filter conditions will show on the list.

Search Tools

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This Page is a Candidate for Deletion

This page is a candidate for deletion. The given reason is: No links here.

This notice should remain for a minimum of 1 week after it was placed on the page. If discussion is still ongoing, it should remain until a consensus is reached, after which the page will either be deleted or this notice removed. If you disagree with its deletion, please discuss your reasons on its associated talk page, as applicable.

Remember to check if anything links here and the page history before deleting.

Last edit by FuzzyBot (talk · contrib) · Last edited on Tue, 24 Oct 2017 04:11:30 +0000


Search Tools Above the table is a filter or search field and two buttons, as shown below.

Help30-colheader-filter-field-en.png
  • To filter in title, enter part of the title and click Search icon.
  • Click Clear to clear the Filter field and restore the list to its unfiltered state.
  • To enable more Filters, click on Search Tools.

Filter by Status, Category, Access, Language and Tag

Filter by Status

Lets you show only items with the selected published status.

Help30-colheader-select-status-en.png
  • - Select Status -: Show only items that are Published and Unpublished.
  • Trashed: Show only items that are Trashed. Quick Tip: Permanently delete items
  • Unpublished: Show only items that are Unpublished.
  • Published: Show only items that are Published.
  • Archived: Show only items that are Archived.
  • All: Show all items regardless of published status.

Filter by Category

Lets you show only items assigned to a specific category. The list box will show the categories defined for your site.

Help30-colheader-select-category-dropdown-en.png
  • - Select Category -: Show items assigned to any category.
  • Uncategorised: Show only items assigned to this category.

Filter by Access

Lets you show only items that have a specified viewing access level. The list box will show the access levels defined for your site.

Help30-colheader-select-access-dropdown-en.png
  • - Select Access -: Show items with any viewing access level.
  • Public: Show only items with this viewing access level.
  • Guest: Show only items with this viewing access level.
  • Registered: Show only items with this viewing access level.
  • Special: Show only items with this viewing access level.
  • Super Users: Show only items with this viewing access level.

Filter by Language

Lets you show only items that have a specific language assigned. The list box will show the languages defined for your site.

Help30-colheader-select-language-en.png
  • - Select Language -: Show items for any language.
  • All: Show items set for 'All' languages.
  • English (en-GB): Show items only for this language.

Filter by Tag

Lets you show only items that have a specified tag. The list box will show the tags created for your site.

Help30-colheader-select-tags-dropdown-en.png
  • - Select Tag -: Show items with any (or no) tag(s).
  • Joomla: Show only items with this tag.

Filter by Max Levels (Item Level)

Lets you show only items at or above the specified level in the hierarchy.

Help30-colheader-select-max-levels-en.png
  • - Select Max Levels -: Show all items.
  • 1: Show only items at the top level in the hierarchy (in other words, whose parent is '- No Parent -').
  • 2: Show only items in the top and 2nd levels in the hierarchy.
  • 3: Show only items in the top, 2nd and 3rd levels in the hierarchy.
  • 4 … 8
  • 9: Show only items in the top, 2, 3, 4, 5, 6, 7, 8 and 9 levels in the hierarchy.
  • 10: Show only items in 10 levels in the hierarchy.

Number of Items to Display

Below the list you'll find:


Page Controls. When the number of items is more than one page, you will see a page control bar as shown below. The current page number being viewed is shaded.

Help30-colheader-pagination-en.png
  • Start: Click to go to the first page.
  • Prev: Click to go to the previous page.
  • Page numbers: Click to go to the desired page.
  • Next: Click to go to the next page.
  • End: Click to go to the last page.

Toolbar

At the top you will see the toolbar:

Help30-New-Edit-Publish-Unpublish-Feature-Unfeature-Archive-Checkin-Trash-Batch-Options-Help-toolbar-en.png The functions are:

  • New. Opens the editing screen to create a new contact.
  • Edit. Opens the editing screen for the selected contact. If more than one contact is selected (where applicable), only the first contact will be opened. The editing screen can also be opened by clicking on the Name of the contact.
  • Publish. Makes the selected contact available to visitors to your website.
  • Unpublish. Makes the selected contact unavailable to visitors to your website.
  • Feature. Marks selected contact as featured. Works with one or multiple contact selected.
  • Unfeature. Changes the status of featured contact to unfeatured. Works with one or multiple contact selected.
  • Archive. Changes the status of the selected contact to indicate that they are archived. Archived contact can be moved back to the published or unpublished state by selecting "Archived" in the Select Status filter and changing the status of the contact to Published or Unpublished as preferred.
  • Check-in. Checks-in the selected contact. Works with one or multiple contact selected.
  • Batch. Batch processes the selected contact. Works with one or multiple items selected.
  • Trash. Changes the status of the selected contact to indicate that they are trashed. Trashed contact can still be recovered by selecting 'Trashed' in the 'Select Status' filter and changing the status of the contact to Published or Unpublished as preferred. To permanently delete trashed contact, select 'Trashed' in the 'Select Status' filter, select the contact to be permanently deleted, then click the 'Empty Trash' toolbar icon.
  • Help. Opens this help screen.
  • Options. Opens the Options window where settings such as default parameters can be edited.

Toolbar Links

At the top left, above the Filter, you will see the following two links:

Help35-Components-Contacts-Contacts-links-subscreen-en.png

  • Contacts. This link takes you to the screen you are currently on.
  • Categories. Click this link to go to the Category Manager: Contacts screen.
  • Fields. This link takes you to the screen where you can maintain fields.
  • Field Groups. This link takes you to the screen where you can maintain the groups of fields.

Quick Tips

  • You need to add at least one Category for your Contacts before you can add your first Contact. Categories are added using the Category Manager: Contacts screen.

Related Information

Related Help Screens Description
Components Contacts Categories The Contact Category Manager is where you can edit existing Contact Categories and create new ones. Note that Contact Categories are separate from other Categories, such as for Articles, Banners, News Feeds, and Web Links. From this screen, you can also navigate to the Contact Manager: Contacts screen.
Components Contacts Categories Edit This is where you can add a Contact Category or edit an existing Contact Category. Contact Categories allow you to organize contacts in your web site. Contact Categories are separate from other types of Categories, such as those for Articles, Banners, News Feeds, and so on.
Components Contacts Contacts Edit This is where you can add a Contact or edit an existing Contact. Contacts allow you to list people on your web site. They also allow users to send e-mails to those people.