Components Contacts Contacts

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Revision as of 07:46, 9 July 2013 by Wilsonge (Talk | contribs)


This screen is accessed from the back-end Joomla! administrator panel. It is used to manage contacts in your Joomla! website.

How to access

  • Select Components → Contacts → Contacts from the drop-down menu of the Joomla! Administrator Panel. You can also select the 'Contacts' menu link from the Category Manager: Contacts screen.


The Contact Manager screen allows you to add contact information to your Joomla! site. You can enter information such as name, address, phone and e-mail. You can also link contacts to registered users. Afterwards, you can use the Menu Manager to create front-end links to the the contacts.



Column Headers

Click on the column heading to sort the list by that column's value.


  • Checkbox: Check this box to select one or more items. To select all items, check the box in the column heading. After one or more boxes are checked, click a toolbar button to take an action on the selected item or items. Many toolbar actions, such as Publish and Unpublish, can work with multiple items. Others, such as Edit, only work on one item at a time. If multiple items are checked and you press Edit, the first item will be opened for editing.</translate>


  • Title. The name of the item. For a Menu Item, the Title will display in the Menu. For an Article or Category, the Title may optionally be displayed on the web page. This entry is required. You can open the item for editing by clicking on the Title.</translate>
  • Linked User. The username this contact is linked to (if applicable).


  • Published: Whether the item has been published or not. You can change the Published state by clicking on the icon in this column.</translate>
  • Featured. Whether or not the item will be displayed in featured view. A blue circle with a white star inside means yes and a gray circle with a white dot inside means no.


  • Ordering: (default). The column in which to sort displayed items in the table. The values are the same as the column heading names.</translate>


  • Access. The viewing level access for this item.</translate>


  • Language. Item language.</translate>


  • ID. This is a unique identification number for this item assigned automatically by Joomla!. It is used to identify the item internally, and you cannot change this number. When creating a new item, this field displays 0 until you save the new entry, at which point a new ID is assigned to it.</translate>

List Filters

The List Filters, above table on the left, above table on right, and other filters as detailed below are in the left, bottom sidebar. These filters are a series of controls that let you limit what items show in the manager screen. More than one filter may be entered. In this case, only items that meet all of the filter conditions will show on the list.

Column Filtering

Above the column headers on the right, there are 3 drop down input fields, Sort Table by: (preset to Title), Select the ordering (preset to Ascending) and a number (preset to 20) to display. Chunk30:Help screen column header Contact Column filter


  • Ordering: (default). The column in which to sort displayed items in the table. The values are the same as the column heading names.</translate>


  • Ascending (default). Shows ordering of selected column, ascending or descending.</translate>


  • # (default is 20). Shows the number of items to display on one page, default is 20 items. If there are more items than this number, you can use the page navigation buttons located at the bottom of the table. (Start, Prev, Next, End, and page numbers) to navigate between pages.</translate>

Filter by Partial Title

<translate> Search Title In the upper left is a filter or search field and two buttons, as shown below.</translate>
[[Image:Help30-colheader-banner-title-filter-field-<translate> en</translate>.png]] <translate>

  • To filter in title, enter part of the title and click Search.</translate>


Click X to clear the Filter field and restore the list to its unfiltered state.</translate>

Filter by State, Category, Access and Language

In the upper right area, above the column headings, there are four drop-down list boxes as shown below:


The selections may be combined. Only items matching all selections will be displayed in the list.

  • Select Status. Use the drop-down list box to select the published state: Published, Unpublished, Trashed, or All. For Articles, you may also select Archived. Important: With the default setting of -Select Status-, the screen only shows Published and Unpublished items. If you have the filter set to -Select Status- and you change items to Trashed, the Trashed items will disappear from the screen. However, they have not been permanently deleted. To do that you need to:
  1. Change the filter to Trashed. The Delete icon will now show in the toolbar.
  2. Select the items you want to permanently delete.
  3. Click on the Delete icon.
You can see all items, regardless of their published state, by selecting All for this filter. You can also re-publish Trashed items by selecting them and clicking on the Publish icon in the toolbar.

<translate> Filter by Category. Lets you show only items assigned to a specific category. The list box will show the categories defined for your site.</translate>

[[Image:Help30-colheader-select-category-<translate> en</translate>.png]]

  • <translate>

- Select Category -: Show items assigned to any category.</translate>

  • <translate>

<your category>: Show items assigned only to this category.</translate>

<translate> Filter by Viewing Access Level. Lets you show only items that have a specified viewing access level. The list box will show the access levels defined for your site, similar to the example below.</translate>

[[Image:Help30-colheader-select-access-<translate> en</translate>.png]]

  • <translate>

- Select Access -: Show items with any viewing access level.</translate>

  • <translate>

<access level group>: Show items only with this viewing access level.</translate>

<translate> Filter by Language. Lets you show only items that have a specific language assigned. The list box will show the languages defined for your site, similar to the example below.</translate>

[[Image:Help30-colheader-select-language-<translate> en</translate>.png]]

  • <translate>

- Select Language - or All: Show items for any language.</translate>

  • <translate>

<your language>: Show items only for this language.</translate>

Number of Items to Display

Below the list you'll find:

<translate> Page Controls: When the number of items is more than one page, you will see a page control bar as shown below. The current page number being viewed is shaded.</translate>

[[Image:Help30-colheader-pagination-<translate> en</translate>.png]] <translate>

  • Start: Click to go to the first page.</translate>


  • Prev: Click to go to the previous page.</translate>


  • Page numbers: Click to go to the desired page.</translate>


  • Next: Click to go to the next page.</translate>


  • End: Click to go to the last page.</translate>


At the top left you will see the toolbar:


The functions are:


  • New. Opens the editing screen to create a new contact.</translate>


  • Edit. Opens the editing screen for the selected contact. If more than one contact is selected (where applicable), only the first contact will be opened. The editing screen can also be opened by clicking on the Title or Name of the contact.</translate>


  • Publish. Makes the selected contact available to visitors to your website.</translate>


  • Unpublish. Makes the selected contacts unavailable to visitors to your website.</translate>


  • Archive. Changes the status of the selected contacts to indicate that they are archived. Archived contacts can be moved back to the published or unpublished state by selecting "Archived" in the Select Status filter and changing the status of the contacts to Published or Unpublished as preferred.</translate>


  • Check-In. Checks-in the selected contacts. Works with one or multiple contacts selected.</translate>


  • Trash. Changes the status of the selected contacts to indicate that they are trashed. Trashed contacts can still be recovered by selecting "Trashed" in the Select Status filter and changing the status of the contacts to Published or Unpublished as preferred. To permanently delete trashed contacts, select "Trashed" in the Select Status filter, select the contacts to be permanently deleted, then click the Empty Trash toolbar icon.</translate>


  • Options. Opens the Options window where settings such as default parameters can be edited.</translate>


  • Help. Opens this help screen.</translate>

Toolbar Links

At the top left, above the Filter, you will see the following two links:


  • Contacts. This link takes you to the screen you are currently on.
  • Categories. Click this link to go to the Category Manager: Contacts screen.

Quick Tips

  • You need to add at least one Category for your Contacts before you can add your first Contact. Categories are added using the Category Manager: Contacts screen.

Related Information