Help310:Content Article Manager

Used for creating new, editing, managing order, publishing, unpublishing and setting global options of articles shown on a Joomla website.

How to access

• Click the Article Manager icon in the Control Panel
• Select Content → Article Manger from the drop-down menu of the Joomla! Administrator Panel.
• Click the Article link while viewing the Category Manager or Featured Articles in the left, upper sidebar.

Description

The Article Manager is used to find, mark featured, add and edit articles. See Toolbar below for a detailed list of all functions.

Screenshot

Column Headers

In the table containing Articles, these are the different columns shown below.

• Ordering. Up-Down Arrows. User specified ordering, default is order of item creation. When active, drag and drop ordering by 'click and hold' on the bars icon then 'release' in desired position.

• Checkbox. Check this box to select one or more items. To select all items, check the box in the column heading. Note: Many toolbar actions can work with multiple items.

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Last edit by MATsxm (talk · contrib) · Last edited on Sun, 01 May 2016 10:34:01 +0000

• Status. Status of articles.
  • Published, not featured article:
  • Published, featured article:
  • Unpublished article:
  • Trashed article:

Note: Featured Article is integrated in the Status column. Click on either side of icon to change published/unpublished or featured state. Whether or not the Article will show on the Featured Articles Page.

• Title. The name of the item. You can open the item for editing by clicking on the Title.

• Access. The viewing Access Level for this item. You can change an item's Access Level by clicking on its Title to open it up for editing.

• Author. Name of the Joomla User who created this item.

• Language. Item's language. If you are not using the multi-language feature of Joomla, default is 'All'.

• Date Created. The date this article was created. This date is added automatically by Joomla, but you may change it in the Publishing - tab of the Article.

• ID. This is a unique identification number for this item assigned automatically by Joomla. It is used to identify the item internally, and you cannot change this number.

Column Filters

Above the column headers on the right, there are 2 drop down input fields, Sort Table by: (preset to Ordering ascending)and a number (preset to 20) to display.

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Last edit by MATsxm (talk · contrib) · Last edited on Sun, 01 May 2016 10:34:01 +0000

These column sorting input fields shows the current method of sorting applied to the table. Use the dropdown field choices and click the column heading name. Alternatively, click on the column heading to sort the list by that column's value.

This will also change the value in the drop field to correspond with the column header name. The list will then be sorted in order by that column and a sort icon (up or down arrow) will show next to the column name. Click a second time to reverse the sort, which will change the corresponding drop field.

• Order (default). Shows ordering of selected column, ascending or descending.

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This notice should remain for a minimum of 1 week after it was placed on the page. If discussion is still ongoing, it should remain until a consensus is reached, after which the page will either be deleted or this notice removed. If you disagree with its deletion, please discuss your reasons on its associated talk page, as applicable.

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Last edit by MATsxm (talk · contrib) · Last edited on Sun, 01 May 2016 10:34:01 +0000

• Ascending Shows ordering of selected column, ascending or descending.

• Number of items to display. Shows the number of items to display on one page, default is 20 items. If there are more items than this number, you can use the page navigation buttons to navigate between pages.

Batch Process

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Last edit by MATsxm (talk · contrib) · Last edited on Sun, 01 May 2016 10:34:01 +0000

Toolbar

At the top you will see the toolbar:

The functions are:

• New. Opens the editing screen to create a new article.

• Edit. Opens the editing screen for the selected article. If more than one article is selected (where applicable), only the first article will be opened. The editing screen can also be opened by clicking on the Name of the article.

• Publish. Makes the selected article available to visitors to your website.

• Unpublish. Makes the selected article unavailable to visitors to your website.

• Feature. Marks selected article as featured. Works with one or multiple article selected.

• Unfeature. Changes the status of featured article to unfeatured. Works with one or multiple article selected.

• Archive. Changes the status of the selected article to indicate that they are archived. Archived article can be moved back to the published or unpublished state by selecting "Archived" in the Select Status filter and changing the status of the article to Published or Unpublished as preferred.

• Check-in. Checks-in the selected article. Works with one or multiple article selected.

• Batch. Batch processes the selected article. Works with one or multiple items selected.

• Trash. Changes the status of the selected article to indicate that they are trashed. Trashed article can still be recovered by selecting 'Trashed' in the 'Select Status' filter and changing the status of the article to Published or Unpublished as preferred. To permanently delete trashed article, select 'Trashed' in the 'Select Status' filter, select the article to be permanently deleted, then click the 'Empty Trash' toolbar icon.

• Help. Opens this help screen.

• Options. Opens the Options window where settings such as default parameters can be edited. See Article Manager Options for more information.

List Filters

The List Filters, above on the left, and other filters as detailed below are in the left, bottom sidebar. These filters are a series of controls that let you limit what items show in the manager screen. More than one filter may be entered. In this case, only items that meet all of the filter conditions will show on the list.

Filter by Partial Title or ID

In the upper left is a search field and 2 buttons.

• To filter by partial title, enter part of the title and click 'Search'
• To filter by ID number, enter "id:xx", where "xx" is the ID number (for example, "id:29").
• Click 'Clear' to clear the Filter field and restore the list to its unfiltered state.

Filter by Status

Lets you show only items with the selected published status.

• - Select Status -: Show only items that are Published and Unpublished.
• Trashed: Show only items that are Trashed. Quick Tip: Permanently delete items
• Unpublished: Show only items that are Unpublished.
• Published: Show only items that are Published.
• Archived: Show only items that are Archived.
• All: Show all items regardless of published status.

Filter by Category

Lets you show only items assigned to a specific category. The list box will show the categories defined for your site.

• - Select Category -: Show items assigned to any category.
• Uncategorised: Show only items assigned to this category.

Filter by Max Levels (Item Level)

Lets you show only items at or above the specified level in the hierarchy.

• - Select Max Levels -: Show all items.
• 1: Show only items at the top level in the hierarchy (in other words, whose parent is '- No Parent -').
• 2: Show only items in the top and 2nd levels in the hierarchy.
• 3: Show only items in the top, 2nd and 3rd levels in the hierarchy.
• 4 … 8
• 9: Show only items in the top, 2, 3, 4, 5, 6, 7, 8 and 9 levels in the hierarchy.
• 10: Show only items in 10 levels in the hierarchy.

Filter by Access

Lets you show only items that have a specified viewing access level. The list box will show the access levels defined for your site.

• - Select Access -: Show items with any viewing access level.
• Public: Show only items with this viewing access level.
• Guest: Show only items with this viewing access level.
• Registered: Show only items with this viewing access level.
• Special: Show only items with this viewing access level.
• Super Users: Show only items with this viewing access level.

Filter by Author

Lets you show only items that have the specified author. The list box will show the authors for your site.

• - Select Author -: Show all items regardless of their author.
• sudo: Only show items with the specified author.

Filter by Language

Lets you show only items that have a specific language assigned. The list box will show the languages defined for your site.

• - Select Language -: Show items for any language.
• All: Show items set for 'All' languages.
• English (en-GB): Show items only for this language.

Page Controls. When the number of items is more than one page, you will see a page control bar as shown below. The current page number being viewed is shaded.

• Start: Click to go to the first page.
• Prev: Click to go to the previous page.
• Page numbers: Click to go to the desired page.
• Next: Click to go to the next page.
• End: Click to go to the last page.

Options

• Clicking on the Options icon in the toolbar opens a modal window where you can set component level options for articles. To see the help screen for Options, click Article Manager Options

Quick Tips

• If Joomla is installed without sample data, one article category called "Uncategorised" is created automatically. If you want to use other categories for articles, you should create them before trying to add articles.
• To see trashed and archived articles, set the Status filter to All.
• To change the ordering of articles within a category, click on the Ordering column heading to sort by this column. Also, it is easier to see the ordering if you filter on the desired category.

Related Information

• To add or edit Articles: Article Manager: New/Edit
• To manage Categories: Category Manager
• To manage Featured Articles: Article Manager: Featured Articles