Joomla! Documentation™

How to Access

To add a new field for articles, users or contacts, navigate to the backend of the site and perform one of these actions:

Article Fields

• Click the Article Manager icon in the Control Panel and click the Fields link.
• Select Content → Articles from the drop-down menu of the Joomla! Administrator Panel and click the Fields link.
• Click the Fields link while viewing the Category Manager or Featured Articles in the left, upper sidebar.

Users Fields

• Click the Users Manager icon in the Control Panel and click the Fields link.
• Select Users → Manage from the drop-down menu of the Joomla! Administrator Panel and click the Fields link.
• Click the Fields link while viewing the User Groups, Viewing Access Levels, User Notes or User Notes Categories in the left, upper sidebar.

Contacts Fields

• Select Components → Contacts from the drop-down menu of the Joomla! Administrator Panel and click the Fields link.
• Click the Fields link while viewing the Contact Categories or in the left, upper sidebar.

Description

This is the back-end screen where you can add and edit Fields.

Screenshot

Column Headers

In the table containing Fields, these are the different columns shown below.

• Ordering. Up-Down Arrows. User specified ordering, default is order of item creation. When active, drag and drop ordering by 'click and hold' on the bars icon then 'release' in desired position.

• Checkbox. Check this box to select one or more items. To select all items, check the box in the column heading. Note: Many toolbar actions can work with multiple items.

• Status. (Publish/Unpublish/Trash) The published status of the item.

• Title. The name of the item. You can open the item for editing by clicking on the Title.

• Type. The Type of the custom field.
  1. Calendar: calendar field.
  2. Checkboxes: checkboxes field.
  3. Colour: color field.
  4. Editor: editor field.
  5. Integer: integer field.
  6. List: list field.
  7. List of images: imagelist field.
  8. Media: media field.
  9. Radio: radio field.
  10. Repeatable: repeatable field.
  11. SQL: sql field.
  12. Text: text field.
  13. Text Area: textarea field.
  14. URL: url field.
  15. User: user field.
  16. User Groups: usergrouplist field.

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Last edit by FuzzyBot (talk · contrib) · Last edited on Mon, 19 Nov 2018 13:42:14 +0000

• Field Group. The Field Group this item belongs to.

• Access. The viewing Access Level for this item. You can change an item's Access Level by clicking on its Title to open it up for editing.

• Language. Item's language. If you are not using the multi-language feature of Joomla, default is 'All'.

• ID. This is a unique identification number for this item assigned automatically by Joomla. It is used to identify the item internally, and you cannot change this number.

Column Filters

Above the column headers on the right, there are 2 drop down input fields, Sort Table by: (preset to Ordering ascending) and a number (preset to 20) to display.

These column sorting input fields shows the current method of sorting applied to the table. Use the dropdown field choices and click the column heading name. Alternatively, click on the column heading to sort the list by that column's value.

This will also change the value in the drop field to correspond with the column header name. The list will then be sorted in order by that column and a sort icon (up or down arrow) will show next to the column name. Click a second time to reverse the sort, which will change the corresponding drop field.

• Order (default). Shows ordering of selected column, ascending or descending.

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Last edit by FuzzyBot (talk · contrib) · Last edited on Mon, 19 Nov 2018 13:42:14 +0000

• Ascending Shows ordering of selected column, ascending or descending.

• Number of items to display. Shows the number of items to display on one page, default is 20 items. If there are more items than this number, you can use the page navigation buttons to navigate between pages.

Batch Process

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Last edit by FuzzyBot (talk · contrib) · Last edited on Mon, 19 Nov 2018 13:42:14 +0000

List Filters

The List Filters and other filters as detailed below are above the colmun header. These filters are a series of controls that let you limit what items show in the manager screen. More than one filter may be entered. In this case, only items that meet all of the filter conditions will show on the list.

Filter by Partial Title or ID

In the upper left is a search field and 2 buttons.

• To filter by partial title, enter part of the title and click 'Search'
• To filter by ID number, enter "id:xx", where "xx" is the ID number (for example, "id:29").
• Click 'Clear' to clear the Filter field and restore the list to its unfiltered state.

Filter by Status

Lets you show only items with the selected published status.

• - Select Status -: Show only items that are Published and Unpublished.
• Trashed: Show only items that are Trashed. Quick Tip: Permanently delete items
• Unpublished: Show only items that are Unpublished.
• Published: Show only items that are Published.
• Archived: Show only items that are Archived.
• All: Show all items regardless of published status.

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Last edit by FuzzyBot (talk · contrib) · Last edited on Mon, 19 Nov 2018 13:42:14 +0000

Filter by Assigned Category. Lets you show only items assigned to a specific category. The list box will show the categories defined for your site.

• - Select Assigned Category -: Show items assigned to any category.
• <your category>: Show items assigned only to this category.

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Last edit by FuzzyBot (talk · contrib) · Last edited on Mon, 19 Nov 2018 13:42:14 +0000

Filter by Field Group

Lets you show only items assigned to a specific Field Group. The list box will show the groups defined for your site.

• - Select Field Group -: Show items assigned to any Field Group.
• [your Field Group]: Show items assigned only to this Field Group.

Filter by Access

Lets you show only items that have a specified viewing access level. The list box will show the access levels defined for your site.

• - Select Access -: Show items with any viewing access level.
• Public: Show only items with this viewing access level.
• Guest: Show only items with this viewing access level.
• Registered: Show only items with this viewing access level.
• Special: Show only items with this viewing access level.
• Super Users: Show only items with this viewing access level.

Filter by Language

Lets you show only items that have a specific language assigned. The list box will show the languages defined for your site.

• - Select Language -: Show items for any language.
• All: Show items set for 'All' languages.
• English (en-GB): Show items only for this language.

Toolbar

At the top left you will see the toolbar:

The functions are:

• New. Opens the editing screen to create a new field.

• Edit. Opens the editing screen for the selected field. If more than one field is selected (where applicable), only the first field will be opened. The editing screen can also be opened by clicking on the Name of the field.

• Publish. Makes the selected field available to visitors to your website.

• Unpublish. Makes the selected field unavailable to visitors to your website.

• Archive. Changes the status of the selected field to indicate that they are archived. Archived field can be moved back to the published or unpublished state by selecting "Archived" in the Select Status filter and changing the status of the field to Published or Unpublished as preferred.

• Check-in. Checks-in the selected field. Works with one or multiple field selected.

• Batch. Batch processes the selected field. Works with one or multiple items selected.

• Trash. Changes the status of the selected field to indicate that they are trashed. Trashed field can still be recovered by selecting 'Trashed' in the 'Select Status' filter and changing the status of the field to Published or Unpublished as preferred. To permanently delete trashed field, select 'Trashed' in the 'Select Status' filter, select the field to be permanently deleted, then click the 'Empty Trash' toolbar icon.

• Help. Opens this help screen.

• Options. Opens the Options window where settings such as default parameters can be edited.

Quick Tips

If you want to know how to use Custom Fields, click Adding Custom Fields

Related Information

• To add or edit Articles: Article Manager: New/Edit
• To manage Categories: Category Manager
• To manage Featured Articles: Article Manager: Featured Articles