Help310:Components Finder Manage Indexed Content

Description

Provides an overview of the content items that have been indexed on a Joomla site.

How to Access

• Select Components → Smart Search from the dropdown menu of the Administrator Panel.

Screenshot

Column Headers

In the table containing the indexed content for your Joomla! site you will see different columns. Here you can read what they mean and what is displayed in each column.

• Checkbox. Check this box to select one or more items. To select all items, check the box in the column heading. Note: Many toolbar actions can work with multiple items.

• Status. The status of the content item within Smart Search. Published items are shown with a green tick ; unpublished items by a red circle . You can change the status of an item by clicking on the icon. Changing the status on this screen only affects whether the content item is available in search results and does not affect the content item itself.
• Title. The title of the content item.
• Type. The type of the content item.
• Last Updated. The date on which the content item was last re-indexed. Any change to the indexable fields of a content item will automatically cause that content item to be re-indexed.
• Details. The details of the content item (Published Start, Published End, Content Start, Content End).
• Raw URL. The raw (non-SEF) URL that will be used to retrieve the content item in search results.

List Filters

Search Content. In the upper left is a text field and two buttons, as shown below.

Enter part of the title of a content item and press the Search button to find matching content items. Press Clear to clear the search field and restore the list of content items.

To enable more Filters, click on Search Tools.

Filter by Status

Choose whether to show only published or unpublished maps by selecting the appropriate state from the dropdown list.

The published state of the maps in Smart Search is independent of their published state elsewhere.

Filter by Type of Content. Select the content item type from the drop-down list.

This Page is a Candidate for Deletion

This notice should remain for a minimum of 1 week after it was placed on the page. If discussion is still ongoing, it should remain until a consensus is reached, after which the page will either be deleted or this notice removed. If you disagree with its deletion, please discuss your reasons on its associated talk page, as applicable.

Remember to check if anything links here and the page history before deleting.

Last edit by Franz.wohlkoenig (talk · contrib) · Last edited on Wed, 27 Oct 2021 05:25:23 +0000

Filter by Content Map. Optional, used to search in content map title.

Toolbar

At the top left you will see the toolbar:

The functions are:

• Index. Runs the Smart Search indexer. A small popup window will appear with a progress bar which advances as the indexing process works through the content on your site. Do not close this popup window until the process is finished. On sites with a large amount of content this may take a long time (tens of minutes). You should run the indexer after new content has been introduced to your website that the Smart Search function is not automatically aware of. For example, batch importing new content where the importer does not automatically trigger Smart Search to index each new content item. NOTE: The Smart Search indexer can also be run from the command-line interface (CLI) if required. See Setting up automatic Smart Search indexing.

• Publish. Makes the selected items available to visitors to your website.

• Unpublish. Makes the selected items unavailable to visitors to your website.

• Statistics. Shows some basic statistics on Smart Search.

• Delete. Deletes the selected content items. Works with one or multiple content items selected. Deleting a content item from Smart Search only deletes it from the index and does not affect the content item itself.
• Clear Index. Purges the Smart Search index by emptying all index tables. To continue using Smart Search you must click on the Index toolbar icon after purging. WARNING: Purging the index also empties the content filters. You must manually re-enter the content filter settings after a Purge-Index cycle.

• Help. Opens this help screen.

• Options. Opens the Options window where settings such as default parameters can be edited. See Smart Search configuration options for further details.

Quick Tips

• If the list is empty then make sure that the Smart Search plugin has been enabled:
  • Go to Extensions → Plugins.
  • Select content from the dropdown headed Select type.
  • Find finder in the list of plugins shown.
  • If there is a green tick in the Status column for Smart Search then the Smart Search plugin has been enabled. If there is red circle then the Smart Search plugin is currently disabled.
• To enable the Smart Search plugin:
  • Click on the red circle. This should change to a green tick indicating that the Smart Search plug-in is now enabled.
  • Click on the Index toolbar icon. This will open a window to show the progress of the indexing operation. The indexing operation may take some time depending on the number of content items on your site and the number of search words and phrases contained in each content item. A progress bar will indicate how much of the indexing process has been completed so far. Do not close this window until indexing has been completed. On sites with a large amount of content this may take a long time (tens of minutes).

• Smart Search was introduced in Joomla 3.0 but is not enabled by default in that version.
• If you are new to Smart Search then you should read the Smart Search quickstart guide.
• If you run the indexer and get an "undefined null" error, then check the permissions on the Joomla /logs directory. The web server needs to have write permission to that directory for the indexer to work.