Joomla! Documentation™

Description

Provides an overview of the Web Links Categories available on a Joomla site. The screen is used to find, add, edit and delete Web Links Categories. All Web Links are organised in Categories. There must be at least one Web Links Category before a Web Link can be created.

How to Access

• Select Components → Web Links → Categories from the dropdown menu of the Administrator Panel.

Screenshot

Column Headers

In the table containing Categories, these are the different columns as shown below. Click on the column heading to sort the list by that column's value.

• Ordering. Up-Down Arrows. User specified ordering, default is order of Categories creation. When active, drag and drop ordering by 'click and hold' on the bars icon then 'release' in desired position.

• Checkbox. Check this box to select one or more items. To select all items, check the box in the column heading. Note: Many toolbar actions can work with multiple items.

• Status. Published or Unpublished are shown. Click on the green check mark or the red circle in the Status column to toggle between Published and Unpublished.

• Title. The name of the item. You can open the item for editing by clicking on the Title.

• Published. Whether the item has been published or not. You can change the Published state by clicking on the icon in this column.

• Unpublished: Whether and how many items has been unpublished. You see the Unpublished items by clicking on the Number in this column.

• Archived: Whether and how many items has been archived. You see the Archived items by clicking on the Number in this column.

• Trashed: Whether and how many items has been trashed. You see the Trashed items by clicking on the Number in this column.

• Access. The viewing Access Level for this item. You can change an item's Access Level by clicking on its Title to open it up for editing.

• Language. Item's language. If you are not using the multi-language feature of Joomla, default is 'All'.

• ID. This is a unique identification number for this item assigned automatically by Joomla. It is used to identify the item internally, and you cannot change this number.

Column Filters

Above the column headers on the right, there are 2 drop down input fields, Sort Table by: (preset to Ordering ascending) and a number (preset to 20) to display.

These column sorting input fields shows the current method of sorting applied to the table. Use the dropdown field choices and click the column heading name. Alternatively, click on the column heading to sort the list by that column's value.

This will also change the value in the drop field to correspond with the column header name. The list will then be sorted in order by that column and a sort icon (up or down arrow) will show next to the column name. Click a second time to reverse the sort, which will change the corresponding drop field.

• Order (default). Shows ordering of selected column, ascending or descending.

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Last edit by Franz.wohlkoenig (talk · contrib) · Last edited on Wed, 27 Oct 2021 06:33:16 +0000

• Ascending Shows ordering of selected column, ascending or descending.

• Number of items to display. Shows the number of items to display on one page, default is 20 items. If there are more items than this number, you can use the page navigation buttons to navigate between pages.

List Filters

Under the Search Tools are 5 drop-down list boxes as shown below: The selections may be combined. Only items matching all selections will be displayed in the list.

Filter by Status

Lets you show only items with the selected published status.

• - Select Status -: Show only items that are Published and Unpublished.
• Trashed: Show only items that are Trashed. Quick Tip: Permanently delete items
• Unpublished: Show only items that are Unpublished.
• Published: Show only items that are Published.
• Archived: Show only items that are Archived.
• All: Show all items regardless of published status.

Filter by Access

Lets you show only items that have a specified viewing access level. The list box will show the access levels defined for your site.

• - Select Access -: Show items with any viewing access level.
• Public: Show only items with this viewing access level.
• Guest: Show only items with this viewing access level.
• Registered: Show only items with this viewing access level.
• Special: Show only items with this viewing access level.
• Super Users: Show only items with this viewing access level.

Filter by Language

Lets you show only items that have a specific language assigned. The list box will show the languages defined for your site.

• - Select Language -: Show items for any language.
• All: Show items set for 'All' languages.
• English (en-GB): Show items only for this language.

Filter by Tag

Lets you show only items that have a specified tag. The list box will show the tags created for your site.

• - Select Tag -: Show items with any (or no) tag(s).
• Joomla: Show only items with this tag.

Filter by Max Levels (Item Level)

Lets you show only items at or above the specified level in the hierarchy.

• - Select Max Levels -: Show all items.
• 1: Show only items at the top level in the hierarchy (in other words, whose parent is '- No Parent -').
• 2: Show only items in the top and 2nd levels in the hierarchy.
• 3: Show only items in the top, 2nd and 3rd levels in the hierarchy.
• 4 … 8
• 9: Show only items in the top, 2, 3, 4, 5, 6, 7, 8 and 9 levels in the hierarchy.
• 10: Show only items in 10 levels in the hierarchy.

Toolbar

At the top left you will see the toolbar:

The functions are:

• New. Opens the editing screen to create a new web link category.

• Edit. Opens the editing screen for the selected web link category. If more than one web link category is selected (where applicable), only the first web link category will be opened. The editing screen can also be opened by clicking on the Name of the web link category.

• Publish. Makes the selected web link categories available to visitors to your website.

• Unpublish. Makes the selected web link categories unavailable to visitors to your website.

• Archive. Changes the status of the selected web link categories to indicate that they are archived. Archived web link categories can be moved back to the published or unpublished state by selecting "Archived" in the Select Status filter and changing the status of the web link categories to Published or Unpublished as preferred.

• Check-in. Checks-in the selected web link categories. Works with one or multiple web link categories selected.

• Batch. Batch processes the selected web link categories. Works with one or multiple items selected.

• Rebuild. Reconstructs and refreshes the relevant table. Normally, you do not need to rebuild this table. This function is provided in case the data in the table becomes corrupted.

• Trash. Changes the status of the selected web link categories to indicate that they are trashed. Trashed web link categories can still be recovered by selecting 'Trashed' in the 'Select Status' filter and changing the status of the web link categories to Published or Unpublished as preferred. To permanently delete trashed web link categories, select 'Trashed' in the 'Select Status' filter, select the web link categories to be permanently deleted, then click the 'Empty Trash' toolbar icon.

• Help. Opens this help screen.

• Options. Opens the Options window where settings such as default parameters can be edited.

Batch Process

The Batch Process allows a change in settings for a group of selected items marked with a check-mark in the corresponding check-mark boxes. To use: select one or more items form the table of items being viewed and click on the 'Batch' Toolbar button. This will open a pop up window as shown below.

You can change one value or all values at one time.

How to Batch Process a group of items:

1. Select one or more items on the list by selecting the desired checkbox(es).
2. Click the 'Batch' Toolbar button.
3. Set one or more of the following values:

• To change the Language, select the desired language from the Set Language list box.

• To change the Access Levels, select the desired new access level from the Set Access Level list box.

• To change the Category, select a category. To leave the category unchanged, use the default value of 'Select'.
  • To copy the items to a different category, select the desired category from the category list box and check the Copy option. In this case, the original items are unchanged and the copies are assigned to the new category and, if selected, the new language, access level and tag.
    Note: Changes you have selected from language, access level and tag will be applied to the copies, not the original.
  • To move the items to a different category, select the desired category from the category list box and check the Move option. In this case, the original items will be moved to a new category and, if selected, be assigned the new language, access level and tag.

• To add a Tag, select the desired tag from the Add Tag list box.

4. When all of the settings are entered, click on Process to perform the changes. A message "Batch process completed successfully." will show. Note: Nothing will happen if you don't have any items selected.

If you wish to clear your entered selections, click on the 'Cancel' button. Note: This does not uncheck the check boxes for the items.

Related Information

• To work with Web Links: Web Links Manager
• To add new Web Links Categories: Web Links Category Manager - New/Edit
• See Weblinks Component's Options.