Joomla! Documentation™

Components Help Screens

• Components Associations
• Components Associations Edit
• Components Associations Options
• Components Banners Banners
• Components Banners Banners Edit
• Components Banners Categories
• Components Banners Categories Edit
• Components Banners Clients
• Components Banners Clients Edit
• Components Banners Tracks
• Components Check in Configuration
• Components Contacts Categories
• Components Contacts Categories Edit
• Components Contacts Contacts
• Components Contacts Contacts Edit
• Components Fields Field Groups
• Components Fields Field Groups Edit
• Components Finder Manage Content Maps
• Components Finder Manage Indexed Content
• Components Finder Manage Search Filters
• Components Finder Manage Search Filters Edit
• Components Installer Configuration
• Components Joomla Update
• Components Joomla Update Configuration
• Components Language Manager Options
• Components Menus Configuration
• Components Messages Configuration
• Components Messaging Inbox
• Components Messaging Read
• Components Messaging Write
• Components Module Manager Options
• Components Newsfeeds Categories
• Components Newsfeeds Categories Edit
• Components Newsfeeds Feeds
• Components Newsfeeds Feeds Edit
• Components Plug-in Manager Options
• Components Redirect Manager
• Components Redirect Manager Edit
• Components Redirect Manager Options
• Components Search
• Components Search Manager Options
• Components Tags Manager
• Components Tags Manager Edit
• Components Tags Manager Options
• Components Template Manager Options
• Components Version History
• Components Web Links Manager Options
• Components Weblinks Categories
• Components Weblinks Categories Edit
• Components Weblinks Links
• Components Weblinks Links Edit
• Users Access Levels

Description

The Contact Manager screen allows you to add contact information to your Joomla! site. You can enter information such as name, address, phone and e-mail. You can also link contacts to registered users. Afterwards, you can use the Menu Manager to create front-end links to the contacts.

How to access

• Select Components → Contacts from the drop-down menu of the Joomla! Administrator Panel.
• You can also select the 'Contacts' menu link from the Contacts Categories screen.

Screenshot

Column Headers

Click on the column heading to sort the list by that column's value.

• Order (default). Shows ordering of selected column, ascending or descending.

• Checkbox. Check this box to select one or more items. To select all items, check the box in the column heading. Note: Many toolbar actions can work with multiple items.

• Status. (Publish/Unpublish/Trash) The published status of the item.

• Title. The name of the item. You can open the item for editing by clicking on the Title.

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Last edit by FuzzyBot (talk · contrib) · Last edited on Wed, 06 Oct 2021 00:37:28 +0000

• Linked User. The username this contact is linked to (if applicable).

• Access. The viewing Access Level for this item. You can change an item's Access Level by clicking on its Title to open it up for editing.

• Language. Item's language. If you are not using the multi-language feature of Joomla, default is 'All'.

• ID. This is a unique identification number for this item assigned automatically by Joomla. It is used to identify the item internally, and you cannot change this number.

Column Filtering

Above the column headers on the right, there are 2 drop down input fields, Sort Table by: (preset to Title ascending) and a number (preset to 20) to display.

These column sorting input fields shows the current method of sorting applied to the table. Use the drop down field choices and click the column heading name. Alternatively, click on the column heading to sort the list by that column's value. This will also change the value in the drop field to correspond with the column header name. The list will then be sorted in order by that column and a sort icon(up or down arrow) will show next to the column name. Click a second time to reverse the sort, which will change the corresponding drop field.

• Order (default). Shows ordering of selected column, ascending or descending.

This Page is a Candidate for Deletion

This notice should remain for a minimum of 1 week after it was placed on the page. If discussion is still ongoing, it should remain until a consensus is reached, after which the page will either be deleted or this notice removed. If you disagree with its deletion, please discuss your reasons on its associated talk page, as applicable.

Remember to check if anything links here and the page history before deleting.

Last edit by FuzzyBot (talk · contrib) · Last edited on Wed, 06 Oct 2021 00:37:28 +0000

• Ascending Shows ordering of selected column, ascending or descending.

• Number of items to display. Shows the number of items to display on one page, default is 20 items. If there are more items than this number, you can use the page navigation buttons to navigate between pages.

List Filters

The List Filters, above table on the left, above table on right, and other filters as detailed below are in the left, bottom sidebar. These filters are a series of controls that let you limit what items show in the manager screen. More than one filter may be entered. In this case, only items that meet all of the filter conditions will show on the list.

Search Tools

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This notice should remain for a minimum of 1 week after it was placed on the page. If discussion is still ongoing, it should remain until a consensus is reached, after which the page will either be deleted or this notice removed. If you disagree with its deletion, please discuss your reasons on its associated talk page, as applicable.

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Last edit by FuzzyBot (talk · contrib) · Last edited on Wed, 06 Oct 2021 00:37:28 +0000

Search Tools Above the table is a filter or search field and two buttons, as shown below.

• To filter in title, enter part of the title and click Search icon.
• Click Clear to clear the Filter field and restore the list to its unfiltered state.
• To enable more Filters, click on Search Tools.

Filter by Status, Category, Access, Language, Tag and Max Levels

Filter by Status

Lets you show only items with the selected published status.

• - Select Status -: Show only items that are Published and Unpublished.
• Trashed: Show only items that are Trashed. Quick Tip: Permanently delete items
• Unpublished: Show only items that are Unpublished.
• Published: Show only items that are Published.
• Archived: Show only items that are Archived.
• All: Show all items regardless of published status.

Filter by Category

Lets you show only Contacts assigned to a specific category. The list box will show the categories defined for your site.

• - Select Category -: Show Contacts assigned to any category.
• Uncategorised: Show only Contacts assigned to this category.

Filter by Access

Lets you show only items that have a specified viewing access level. The list box will show the access levels defined for your site.

• - Select Access -: Show items with any viewing access level.
• Public: Show only items with this viewing access level.
• Guest: Show only items with this viewing access level.
• Registered: Show only items with this viewing access level.
• Special: Show only items with this viewing access level.
• Super Users: Show only items with this viewing access level.

Filter by Language

Lets you show only items that have a specific language assigned. The list box will show the languages defined for your site.

• - Select Language -: Show items for any language.
• All: Show items set for 'All' languages.
• English (en-GB): Show items only for this language.

Filter by Tags. Lets you show only items that have a specified tag. The list box will show the tags created for your site, similar to the example below.

• - Select Tags -: Show items with any (or no) tag(s).
• <tag>: Show items only with this tag.

Filter by Max Levels (Item Level)

Lets you show only items at or above the specified level in the hierarchy.

• - Select Max Levels -: Show all items.
• 1: Show only items at the top level in the hierarchy (in other words, whose parent is '- No Parent -').
• 2: Show only items in the top and 2nd levels in the hierarchy.
• 3: Show only items in the top, 2nd and 3rd levels in the hierarchy.
• 4 … 8
• 9: Show only items in the top, 2, 3, 4, 5, 6, 7, 8 and 9 levels in the hierarchy.
• 10: Show only items in 10 levels in the hierarchy.

Automatic Pagination

Below the list you'll find:

Page Controls. When the number of items is more than one page, you will see a page control bar as shown below. The current page number being viewed is shaded.

• Start: Click to go to the first page.
• Prev: Click to go to the previous page.
• Page numbers: Click to go to the desired page.
• Next: Click to go to the next page.
• End: Click to go to the last page.

Toolbar

At the top you will see the toolbar:

The functions are:

• New. Opens the editing screen to create a new contact.

• Edit. Opens the editing screen for the selected contact. If more than one contact is selected (where applicable), only the first contact will be opened. The editing screen can also be opened by clicking on the Name of the contact.

• Publish. Makes the selected contact available to visitors to your website.

• Unpublish. Makes the selected contact unavailable to visitors to your website.

• Feature. Marks selected contact as featured. Works with one or multiple contact selected.

• Unfeature. Changes the status of featured contact to unfeatured. Works with one or multiple contact selected.

• Archive. Changes the status of the selected contact to indicate that they are archived. Archived contact can be moved back to the published or unpublished state by selecting "Archived" in the Select Status filter and changing the status of the contact to Published or Unpublished as preferred.

• Check-in. Checks-in the selected contact. Works with one or multiple contact selected.

• Batch. Batch processes the selected contact. Works with one or multiple items selected.

• Trash. Changes the status of the selected contact to indicate that they are trashed. Trashed contact can still be recovered by selecting 'Trashed' in the 'Select Status' filter and changing the status of the contact to Published or Unpublished as preferred. To permanently delete trashed contact, select 'Trashed' in the 'Select Status' filter, select the contact to be permanently deleted, then click the 'Empty Trash' toolbar icon.

• Help. Opens this help screen.

• Options. Opens the Options window where settings such as default parameters can be edited.

Batch Process

The Batch Process allows a change in settings for a group of selected items marked with a check-mark in the corresponding check-mark boxes. To use: select one or more items form the table of items being viewed and click on the 'Batch' Toolbar button. This will open a pop up window as shown below.

You can change one value or all values at one time.

How to Batch Process a group of items:

1. Select one or more items on the list by selecting the desired checkbox(es).
2. Click the 'Batch' Toolbar button.
3. Set one or more of the following values:

• To change the Language, select the desired language from the Set Language list box.

• To change the Access Levels, select the desired new access level from the Set Access Level list box.

• To change the Category, select a category. To leave the category unchanged, use the default value of 'Select'.
  • To copy the items to a different category, select the desired category from the category list box and check the Copy option. In this case, the original items are unchanged and the copies are assigned to the new category and, if selected, the new language, access level and tag.
    Note: Changes you have selected from language, access level and tag will be applied to the copies, not the original.
  • To move the items to a different category, select the desired category from the category list box and check the Move option. In this case, the original items will be moved to a new category and, if selected, be assigned the new language, access level and tag.

• To add a Tag, select the desired tag from the Add Tag list box.

• To change a linked User, select the desired user from the Set Linked user list box. Not making a selection will keep the original user when processing.

4. When all of the settings are entered, click on Process to perform the changes. A message "Batch process completed successfully." will show. Note: Nothing will happen if you don't have any items selected.

If you wish to clear your entered selections, click on the 'Cancel' button. Note: This does not uncheck the check boxes for the items.

Quick Tips

You need to add at least one Category for your Contacts before you can add your first Contact. Categories are added using the Category Manager: Contacts screen.

Related Information

Related Help Screens	Description
Components Contacts Categories	The Contact Category Manager is where you can edit existing Contact Categories and create new ones. Note that Contact Categories are separate from other Categories, such as for Articles, Banners, News Feeds, and Web Links. From this screen, you can also navigate to the Contact Manager: Contacts screen.
Components Contacts Categories Edit	This is where you can add a Contact Category or edit an existing Contact Category. Contact Categories allow you to organize contacts in your web site. Contact Categories are separate from other types of Categories, such as those for Articles, Banners, News Feeds, and so on.
Components Contacts Contacts Edit	This is where you can add a Contact or edit an existing Contact. Contacts allow you to list people on your web site. They also allow users to send e-mails to those people.